October 11, 2007

MEMO TO: Administrative Heads, Chairs, Deans, Directors and Vice Presidents

FROM: President Don W. Kassing

SUBJECT: Presidential Directive 2007-05 (Supersedes PD 99-02, as revised on 2-4-2003), Parking, Traffic and Transit Advisory Committee

On October 18, 1999, in conjunction with Sense of the Senate Resolution S99-2, President Robert L. Caret established an official group to advise on parking, traffic and transit matters within the University's jurisdiction. This directive superseded any previous policies and committees designated for this purpose. PD 99-02 was revised on February 4, 2003 to expand the membership to include 1) the manager of Transportation Solutions (or the duly designated campus Transportation Demand Management (TDM) program) as a voting member; and 2) a staff member from the TDM program who is familiar with the alternative transportation needs of the campus community, selected by the manager of Transportation Solutions (or the duly designated campus TDM program), as a non-voting member.
The revised PD 99-02 is being further modified and reissued as PD 07-05. Changes in PD 07-05 include creating a broader based selection process for the appointment of San José State staff employees to the Committee, adding two voting members (one from the Disability Resource Center and one from Campus Housing), and deleting Section G,

G.Review: The provisions and procedures of this directive will be reviewed at the end of a representative period, in order to seek recommendations for appropriate revisions, if necessary.

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Presidential Directive 2007-05

Parking, Traffic and Transit Advisory Committee
(Supersedes PD 99-02 as revised on February 4, 2003)

On October 18, 1999, in conjunction with Sense of the Senate Resolution S99-2, President Robert L. Caret established an official group (the Parking, Traffic, and Transit Advisory Committee) to advise on parking, traffic and transit matters within the University's jurisdiction. This directive superseded any previous policies and committees designated for this purpose.
On December 16, 2002, the Parking, Traffic, and Transit Advisory Committee voted to request a revision to PD 99-02 to expand the membership to include 1) the manager of Transportation Solutions (or the duly designated campus Transportation Demand Management [TDM] program) as a voting member; and 2) a staff member from the TDM program who is familiar with the alternative transportation needs of the campus community, selected by the manager of Transportation Solutions (or the duly designated campus TDM program), as a non-voting member. PD 99-02 was revised on February 4, 2003, in response to the unanimous recommendation of committee members.

A.Charge:To advise, directly, the University Police Department and, indirectly (through the Vice President for Administration and Finance) the President and the President's staff, about policies, processes, and practices regarding parking, traffic and transit at SJSU. The committee's purpose is to be an important conduit of information to and from UPD (including the Office of Traffic and Parking Operations) and the campus community. It provides a venue for open dialogue regarding current and planned operations, possible solutions and suggestions, as well as discussion of problems and concerns, from all campus constituents. It should devise methods for keeping the campus community informed of its activities.
The goal of the committee is to assist the University in continuously improving parking, traffic and transit conditions on and around campus and to facilitate communication between all concerned parties. The committee will advise on plans and policies concerning parking, traffic and transit. It is not authorized to formulate policy, nor shall it be a review board for individual cases. However, open discussion and communication in this sensitive area is in the best interest of the entire university. This committee should be as representative as possible of the many affected segments of our community, and also may wish to set up various mechanisms for receiving suggestions and comments from others, including open hearings, as appropriate.

B.Membership: The committee shall be composed of 14 voting members (excluding non-voting, ex officio members):

Voting:

(HRCC), from a list of nominees and self-nominees from each of the divisions across the university;

Ex Officio:

• A minimum of one ex officio, non-voting member from the staff of UPD, selected by the Chief of University Police;
• An ex officio, non-voting member of the University Public Affairs Office, selected by the Vice President for University Advancement;
• A staff member from the TDM program selected by the manager of Transportation Solutions (or the duly designated campus TDM program).

When selecting members, in addition to the usual concerns for developing a broadly representative group, good faith attempts also should be made to include representation from as many special constituencies as possible, including, for example: resident students, vanpool users, commuter students, evening students, employees working non-traditional hours, employees and students using alternative transportation, the disabled community, etc.

C.Chair:

• One year term, with full voting rights retained,
• Elected from the voting membership by the voting membership,
• Reappointments are permitted.

D.Term:

• Members of the committee will serve two-year terms, effective October 1,
• Reappointments are permitted,
• Terms of office are to be staggered as much as possible.

E. Meetings:The committee shall meet at least twice a semester, and may be asked to meet during academic breaks, if necessary. Generally, the meetings will be closed; however, the committee may choose to open all or part of the meetings to invited guests.

F. Quorum:A majority of the total membership, including the chair, shall constitute a quorum. Vacant seats or ex officio members shall not be included in determining a quorum.