September 1, 2009
To: Campus Community
From: President Jon Whitmore
Subject: Presidential Directive 2009-05, Graduation and Change of Major
Budget reductions have forced the California State University (CSU) to limit enrollment and turn away thousands of qualified students who meet the eligibility criteria for admission to the CSU. In order to increase space available for new and continuing students, the CSU needs to confer degrees on those students who have completed all degree requirements, but who either have not applied for graduation or who choose not to for a variety of reasons. Pursuant to the authorization granted by the recent revision in Title 5*, this Presidential Directive is to establish graduation policy at San José State University that implements this recent change.
Effective with registration for Spring 2010, any undergraduate or graduate student will be precluded from enrolling in any additional state-supported courses when that student has already met all necessary requirements for the degree for which that student is matriculated. Moreover, students who have met all requirements for graduation prior to any semester in which they are enrolled will be permitted to drop all courses for which they are registered, with little or no penalty, and to graduate at the next available date. Students who have earned more than enough units to graduate but have some remaining requirements to complete, will be advised and precluded from registering in any courses other than those required for a timely graduation.
In order to facilitate graduation, it is important for students to declare a major and make changes in a timely fashion. Effective for the next application period, transfer applicants must declare a major in the application for admission. Freshmen applicants may apply and be admitted as undeclared. By the end of Fall 2009, all students who have earned 60 units must declare a major, and thereafter all students must declare a major by the time they have earned 60 units. If the declared major is impacted, the student must meet criteria similar to those required of newly admitted students in the same major.
Student requests for changes in major will not automatically be approved. Effective after the final day of the Fall 2009 semester, students who have earned 90 units or more may not change majors except by special permission. Any request for change of major may be denied for students whose time remaining to complete the requirements for a degree would significantly increase. If the requested new major is impacted, the student must meet criteria similar to those required of newly admitted students in the same impacted major. Guidelines for changes in major, including criteria, will be published as soon as possible.
This directive is issued in consultation with the Executive Committee of the Academic Senate, the President's Advisory Committee on Enrollment, and the Advising Council. This directive will remain in effect until the president signs into effect a replacement policy developed by the Academic Senate.
The Associate Vice President for Undergraduate Studies will publish implementation guidelines for this Presidential Directive by the end of September, 2009.
* "The president of each campus may preclude any student from enrolling in any additional state-supported courses when that student has met all necessary requirements for the degree for which that student is matriculated, and may take the actions necessary to confer the degree." California Code of Regulations, Title 5, Section 40411.
Some questions will be answered below. Additional questions may be directed to Dennis Jaehne, AVP/Undergraduate Studies or Cindy Kato, Director of Academic Advising and Retention Services (AARS).
Question 1: How will these students be prevented from registering for courses?
A: A hold will be placed on their record for registration purposes. They will need to see an advisor (both in their major and in AARS) in order to register.
Question 2: Who will be affected by this directive?
A: The directive will be implemented in stages, starting with those students with 165 units or more. Eventually, we will be focusing on all students who have more units than are required for their degree.
Question 3: What if a student has a good reason for continuing to take courses?
A: These reasons will need to be discussed with their major advisor and with AARS.