Office of the Provost Forms

Available Forms:

• Meeting Rooms
• Request for Approval of Travel
• Dispute Resolution
• Emeritus Faculty Recommendation
• Multi-Department Cost Share
• Request for New Position Funding
• Special E Parking Permit Application

Meeting Rooms

The Office of the Provost offers two meeting rooms for SJSU business use: Administration Room 167 and Clark Hall Room 412. Reservations can only be made by the Office of the Provost.

* Please review our Meeting Room Guidelines before making a reservation.

Administration Room 167

Clark Hall Room 412

Request for Approval of Travel (Domestic & International)

The Request for Approval of Travel is required for every trip taken personal or professional.

If you are planning to use personal or state vehicle for business during travel, you are required to take a defensive driving course and provide certification of completion prior to travel. For more information on defensive driving, please visit Safety & Risk Services Unit (HR) at http://www.sjsu.edu/hr/all_employees/safety_programs/driving_pgm/. Defensive Driving courses provide certification for 4 years.

Domestic Travel:

Only domestic travel requesting an advance requires the Provost’s approval and signature. Original form and signatures must be submitted to the Office of the Provost. Travel desk requires 30 days notice to process all advances. All other domestic travel requests do not need approval of the Provost.

International Travel:

 
• Form must be complete with required original signatures & submitted to the Office of the Provost 30 days prior to travel.
• Travel Insurance:
  • You may obtain a quote from Safety & Risk Services (HRSG). The form can be found here.
  • If declining insurance, submit only the Request for Approval of Travel form to the Office of the Provost.
  • If accepting insurance, submit two forms to the Office of the Provost 30 days prior to travel: 
    • Request for Approval of Travel
    • Foreign Travel Form
  • A completed copy of the request will be returned to the Dean's Office of the traveler.
  • Dean’s Office is responsible for informing the traveler’s department regarding the request.
  • Department will inform the traveler of the final request.

Dispute Resolution Form

This form is used to review accommodations requested between students & faculty

• Accommodations Review Board Dispute Form (PDF)

Instructions:

• Please submit the completed from to the Provost Office (0020)

Emeritus Faculty Recommendation

This form is used to recommend retiring faculty for emeritus status

• Emeritus Faculty Recommendation Form (Excel)
  

Instructions:

• Please submit the completed form to the Provost Office (0020)

Multi-Department Cost Share Form

This form is used when multiple departments agree to share the cost of an item/event. This form is provided as a courtesy to the campus and does NOT need to be submitted to the Provost Office. Any office agreeing to split the cost of an item/event with the Provost Office will be required to fill out this form.

• Multi-Department Cost Share Form (Excel)

Request for New Position Funding

This form is used when requesting funds to support a new position. Please submit this Request for New Position Funding form along with your recruitment packet to the Office of the Provost.

Special E Parking Permit Application

This form is used to request a special E parking permit for faculty who travel to and from off campus sites as part of their courses. You must apply each semester. To apply, please download and fill out the Special E Parking Permit Form below and submit the completed form with required signatures to Office of the Provost (ADM 174 or Zip 0020). If approved, your name will be given to Traffic and Parking Operations where you can pick up your permit.

• Special E Parking Permit Request Form (Excel)

Please note that effective Fall 2006 semester, you will be required to submit verification of completion of defensive driving course prior to receiving the special E permits. To register for training contact Safety and Risk Services at 4-2155 or visit: http://www.sjsu.edu/hr/all_employees/safety_programs/driving_pgm/. Drivers need to be recertified every four years.

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Office of the Provost
One Washington Square
San José, CA 95192-0020
Phone: 408.924.2400
Fax: 408.924.2410

Location: Administration 174
Hours: M-F 8:00-5:00

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San José State University - Home of the Spartans
One Washington Square - San José, California USA, 95192 - 408.924.1000