Meeting Room Guidelines
Scheduling & Availability
Hours: Available M-F from 8:30am - 4:45pm
Unless prior arrangements have been made
- Reservations are made no more than 2 weeks in advance.
- Only 2 meetings can be booked at one time.
- There is a 2-hour time limit for each meeting, including set-up and clean-up.
- Please notify the Provost Office of cancellations 24 hours in advance.
The Office of the Provost has priority for Adm 167 conference room, even if there is a scheduled meeting. In the event of moving a scheduled meeting, our staff will assist in locating another site.
Email requests to firstname.lastname@example.org. Please allow at least 1 business day for a response. You must include the following information in your email request:
- Room requested
- Name of meeting
- Meeting date
- Start & end time (if needed, allow time for setup and clean up for catering)
- Contact person & extension
Catering & Cleanup
Requestor is responsible for making arrangements for catering, including overseeing setup and clearing of catering. When making room reservations, please be sure to allow for additional time for Spartan Catering to setup and clean up.
Requestor is responsible for clean up of all food, paper, etc. Please show consideration for the next group and clean up after your meeting.
A/V or Technology Support
The Office of the Provost does not provide assistance for the A/V projector or internet in the meeting rooms.
If needed, please arrange technical support a minimum of 24 hours prior to the meeting.
For A/V support, please contact Media Services at 4-2888.
For internet access support in Administration Room 167, please review the ADM 167 Network Connection Information (PDF), which provides instructions on connecting a laptop.
To request further information about internet access of to schedule a technician to assist you, send an email to email@example.com. In the body of the message, please include your name, phone number, and preferred email address to contact you. If you have already reserved ADM 167 or Clark Hall 412 for a meeting, and are requesting support, include the date and time of the meeting. A technician will contact you to answer your questions and/or schedule an appointment.