Preferred Name FAQs
A preferred name is a name the student wishes to be commonly known as, if different from his or her legal first name. Current students can establish a “preferred name” by changing first and/or middle names on MySJSU - see Tutorials(PDF). Students who are in the process of updating their gender and/or marital status may also change their last names. The student's preferred name will only be seen on Class Rosters and Grade Rosters.
The Preferred Name Policy link is currently available on Registrar website.
You may set or update your preferred name by logging in MySJSU. Please see Preferred Name Tutorial(PDF).
Students may determine and set a preferred name that they want to be known by in university systems. The University reserves the right to remove a preferred name if it is being used for misrepresentation or evading legal obligations. However, inappropriate use of the preferred name policy may result in a violation of the Student Conduct Code and be referred to the Office of Student Conduct and Ethical Development.
No. The “primary” name will continue to be the student's legal name and will continue to appear on the diploma, official and unofficial transcript, the TowerCard, and any documentation involving financial aid or student accounts. Students must continue to use their primary names when conducting official University business. In addition, setting a preferred name will not change the SJSU's e-mail address that was given, used and appeared in the student’s record(see question 7) for details.
The student's preferred name will only be seen on Class Rosters and Grade Rosters.
No, setting a preferred name will not change the SJSU's e-mail address that was given, used and appeared in the student’s record. First & last name on SJSU e-mail address will be set based on your primary(legal) name. The format of the e-mail address is FirstName.LastName@sjsu.edu.
Yes, if you have provided it to the university prior to receiving your ID card. It will appear on the front of the card and your legal name will appear on the back. If you do not have a preferred name, your legal name will appear on both the front and back of the card.
Yes, but you have to follow the process on CANVAS to be able to “display” your preferred name.
Yes. Students who are in the process of updating their gender and/or marital status may also change their preferred last names on MySJSU. However, it would not change their primary or legal name unless you file a Name Change request(PDF) with the Registrar’s office.
No. Using a preferred name is entirely optional.
Once you logon MySJSU and set your preferred name, it will automatically appear and be used, however, only on the class and grade roster. Please review question 5 about the usage of primary(legal name) for any other campus official businesses.
You may contact Office of the Registrar at firstname.lastname@example.org.