University Grants Academy (UGA)

The University Grants Academy (UGA) supports faculty members from across the campus through the process of writing a substantial external grant proposal to fund their research, scholarship and/or creative activity (RSCA). The UGA is a developmental experience designed for faculty members new to external grant-writing.

Who is eligible for funding?

Tenured/tenure track (T/TT) faculty who have not yet received major external grants are eligible to apply. Faculty members developing proposals to fund their research, their scholarly endeavors or their creative activity work will have priority, but those seeking other types of extramural grants (e.g., training grants or program or curriculum development) could be considered if space permits.

How much funding is available?  

0.2 assigned time for T/TT faculty and the resources covering the supporting tools at the disposition of the T/TT faculty during the UGA program:

  • Workshops by campus experts on various aspects of proposal development during AY 2018-19;
  • A spring program providing technical support, resources and mentoring from campus experts and successful SJSU grant writers in spring 2019;
  • Proposal reviews by senior scholars in the field;
  • Individualized coaching to support the completion and submission of an external grant proposal;
  • Increase awareness and assistance to successfully navigate compliance requirements of specific funders; and
  • $500 in O&E funds if proposal submitted by the first open submission window after UGA completion.

When can I apply for funding?

Typically late Fall semester of the academic year. Applications are due to the Office of Research by 5:00 p.m. Friday, November 2, 2018.

How do I apply for funding?


Application Form 2018-19 (PDF)

Please submit completed applications via email to the Office of Research at

Funding Requirements?

Proposals must contain the following:

  1. The UGA application form;
  2. A current CV;
  3. A draft proposal narrative containing:
    1. Up to 3 pages outlining the scope and methodology of the project to be funded (what you propose to do and how it will be implemented; aka the Research Strategy/Project Description); and
    2. Up to 2 pages introducing the problem or issue being targeted and why the problem is important; and
  4. A preliminary proposal budget and budget justification.

Funding Screening Criteria?

Applications will be reviewed and evaluated by members of the RSCA Advisory Council. Final participants will be selected by the Office of Research informed by the RSCA Advisory Council recommendations. The following criteria will be used to evaluate proposals:

  • Completeness of application;
  • Strength of application elements and likelihood of potential funding;
  • Evidence of faculty member’s ability to complete a proposal within the UGA timeframe;
  • Fit of faculty interests and needs with the goals of the UGA.

When is funding approved?

Typically late fall semester of each academic year.

How do I get support?

If you have questions about whether your project would be categorized as RSCA, consult with your chair, your college’s Associate Dean for Research (or relevant contact), and/or your college’s RSCA metrics. You may also email the Associate Dean for Research in the Office of Research at SJSU, Gilles Muller (                         

Additional Information