IRB: Non-SJSU Researchers
Non-SJSU investigators who wish to conduct human subjects research at San Jose State University should first seek approval from their home institution.
If the reviewing IRB at your institution does not have federal wide assurance (FWA), you will need to follow the steps outlined for SJSU researchers and submit a complete protocol using SJSU IRB forms to the Office of Research. Please be aware that the IRB gives priority to the review of protocols submitted by SJSU students, faculty, and staff.
If the reviewing IRB at your institution does have federal wide assurance, you do
not need to obtain IRB approval from SJSU but must register your activities with the
Office of Research before conducting human subjects research on this campus. (Please
note that the SJSU IRB reserves the right to review the protocol anyway in some circumstances).
Follow the steps outlined below for registration.
- Fill out the SJSU IRB Registration Form (pdf). The form describes the documents that must be submitted. You do not need to submit any other SJSU-specific forms or documents. Be prepared to provide the FWA number of the IRB at your home institution. You can obtain this number by contacting your IRB. Please do not rely on SJSU staff to determine this for you. Registration forms that do not provide the FWA number, or provide a number that is invalid or expired will not be accepted, and you will be directed to your home IRB to resolve this.
- Submit 1 paper copy of the IRB Registration Form and accompanying documents to:
Alena Filip, Human Protections Analyst
Office of Research
San Jose State University
One Washington Square
San Jose, California 95192-0025
Email of fax submissions will not be accepted.
- Await an email confirmation of your registration from the Human Protections Analyst (7-10 business days).
- Contact us to report any campus-specific problems that may place subjects at risk of harm or to report a research-related injury affecting SJSU subjects or the SJSU campus.
NOTE: neither SJSU IRB approval or registration obligates campus departments and staff
to assist you with your research activities, including the recruitment of subjects
or the release of student directory information. Cooperation by the campus community
is strictly voluntary.
SJSU personnel who wish to assist outside investigators must complete a training course prior to recruiting subjects, obtaining consent, or collecting research-specific data on behalf of outside investigators. Additionally, SJSU personnel should alert outside investigators to the information on this page and ensure that the research team has provided evidence of IRB approval and registered their activities with the Office of Research.
For collaborations that involve both SJSU investigators and outside investigators, different approaches may be used to obtain approval depending on how the research will be conducted. Either each investigator can independently obtain approval from their respective IRBs or one institution can agree to be the reviewing IRB. Investigators are encouraged to contact us in advance to work out the most efficient process for getting approval.