SJSU Research Foundation Insights Spring-Summer 2019

Greetings from Executive Director Raj Prasad
Spring-Summer 2019

Raj PrasadAll of us at the Research Foundation were excited to host the 2019 SJSU Celebration of Research in April. We hope you enjoyed this special event as much as we did. 

As the organization that supports the campus research community, we continue to be inspired by the talent and passion evidenced by SJSU faculty, staff, and student endeavors. These efforts include advocacy programs in our local community, partnerships with government agencies to examine transportation issues and infrastructure, and progressive science and engineering research. We are also excited about the emergence of new initiatives that are creating strategic partnerships with Silicon Valley and its culture of creativity, technology, and innovation.

The Research Foundation is committed to supporting SJSU by providing robust services to all of those engaged in our research enterprise. Over the next few months we will be rolling out key workflow initiatives that reduce the administrative burden on our PIs and project administrators. Stay tuned!

We hope you enjoy these news items from the Research Foundation. Please contact me at any time with your comments and questions. I look forward to hearing from you. 


Welcome to New Research Foundation Team Members!

SJSU Students Win Big at CSU Research Competition

By the Numbers: Interesting Facts About the Research Foundation

PIs Take Note: Major Changes to National Science Foundation PAPPG

Why We Must E-Verify... Again

Looking Ahead...



Welcome to New Research Foundation Team Members!

Research Foundation New Employees

Yashmeen Imroz, Agnes Do, Kelly Phan

Three new employees have recently been welcomed to the Research Foundation. 

Yashmeen Imroz has joined the Research Foundation’s OSP team as a Post-Award Manager and brings with her more than 12 years of research administration experience. She spent 10 years in the Grants & Contracts Department as a Post-Award Analyst at CSU East Bay, where she was responsible for supporting all colleges. Yashmeen then joined Children’s Hospital Research Center at Oakland as a Grant Accountant responsible for pre-award, budget development, and all aspects of post-award administration. She is happy to be back with the CSU community and is supporting SJSU’s College of Education, College of Health and Human Sciences, College of Humanities and Arts, University Programs, and the Provost Office.

Payroll Accountant Agnes Do joins the Research Foundation from Mission de la Casa Skilled Nursing and Rehabilitation Center, where she served as Human Resources and Payroll Manager for close to eight years. Prior to that she worked for First Franklin Financial Corporation as an accounting specialist and for Corwill Technology Corporation in payroll and HR. She graduated from CSU East Bay with B.S. degree in Accounting and Computer Information Systems. Agnes enjoys traveling with family and friends. She also loves cooking when she has the time have time and making “yummy” things for everyone to enjoy!

Kelly Phan is the Research Foundation's General Ledger Accountant. She formerly worked for EMQ FamiliesFirst and for The Harker School. Kelly loves to research and analyze numbers, and enjoys using her analytical skills to complete tasks relating to banking, balance sheet reconciliations, and the full cycle of fixed assets. She says that making everything neat in the books is her mission! In her free time, Kelly loves to travel, to ride her bicycle and to cook.

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SJSU Students Win Big at CSU Research Competition

Sambhav Gupta Vanshika Gupta Sarah Ortega
Sambhav Gupta
Vanshika Gupta
Sarah Ortega

Three SJSU Students took top prizes at the CSU-wide Student Research Competition, which took place on April 26 and 27 at CSU Fullerton.

Vanshika Gupta took 1st place in the category of Physical Sciences and Mathematics, Undergraduate Students, with her project titled "Investigating Macromolecular Structures For The Transformation Of Greenhouse Gases Into Liquid Fuels." Vanshika's mentor was Dr. Madalyn Radlauer, Department of Chemistry, College of Science.

Sarah Ortega took 1st place  in the category of Engineering and Computer Science, Graduate Students, with her project titled "Exploring a Hybrid Design for a Short to Medium Range Transport Aircraft." Her mentor was Dr. Nikos Mourtos, Department Chair, Aerospace Engineering, College of Engineering.

Sambhav Gupta won 2nd place in the Business, Economics and Public Administration, Undergraduate and Graduate Students category for his project titled "Artificially Intelligent (AI) Tutors in the Classroom: A Need Assessment Study of Designing Chatbots to Support Student Success." Sambhav's mentor was Dr. Yu Chen, School of Information Systems and Technology. Lucas College and Graduate School of Business.

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By the Numbers: Fiscal Year 2017-18

Interesting Facts About the Research Foundation

Ranked #2 out of 23 CSU campuses in terms of extramurally funded sponsored grants and contracts (San Diego State is first).

Provided $1.1 million in indirect revenue and strategic investment into the campus community.

Submitted 290 proposals valued at more than $94 million.

Received 244 awards valued at more than $54 million.

Managed more than 300 grants and contracts.

Employed 433 students on sponsored research projects.

Engaged 176 faculty members on sponsored grants or research projects.

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Major Changes to the 2019 National Science Foundation PAPPG

NSF Logo

This year the National Science Foundation (NSF) announced the release of its 2019 Proposal & Award Policies & Procedures Guide (PAPPG). The new version includes a number of significant changes, enhancements, and clarifications. A few of the critical changes are highlighted below:

Full Proposals – Chapter I.D.3, incorporates reminders regarding the importance of strict adherence to the rules of proper scholarship and attribution throughout the entire proposal and award lifecycle. Serious failure to adhere to such standards can result in findings of research misconduct.

Subawards – Chapter II.C.2.g(vi)(e), clarifies that the description of the work to be performed by the subaward must be included in the project description. Additionally, except for the purpose of obtaining goods and services for the proposer’s own use, no portion of the proposed activity may be subawarded or transferred to another organization without prior written NSF authorization. 

Types of Proposals – Chapter II.E, specifies that “RAPID”, “EAGER” and “RAISE” must be included in the proposal project title. Language in this version indicates that these proposal types are not eligible for reconsideration.

Biographical Sketch(es) – Chapter II.C.2.f, must now be uploaded separately for each individual identified on the proposal as senior personnel. Biographical sketches for Other Personnel and for Equipment proposals, however, should be uploaded as a single PDF file in the Other Supplementary Documents section of the proposal.

Synergistic Activities – Chapter II.C.2.f(i)(d), has been revised to specify that a list should include up to five distinct examples that demonstrate the broader impact of the individual’s professional and scholarly activities that focuses on the integration and transfer of knowledge as well as its creation.

Please note that the Research Foundation’s OSP staff will review each biographical sketch for compliance prior to submission.

Participant Support – Chapter II.C.2.g(v), has been updated to clarify when an individual should be classified as a participant or a speaker at a conference. This section also has been updated to clarify that participant support costs may not be budgeted to cover room rental fees, catering costs, supplies, etc., related to an NSF-sponsored conference.

Responsible Conduct of Research (RCR) –  Chapter IX.B, now includes new content to state NSF’s responsibility regarding allegations of research misconduct. NSF will not tolerate research misconduct in proposing or performing research funded by NSF, in reviewing research proposals submitted to NSF, or in reporting research results funded by NSF. Upon findings of research misconduct, NSF will take appropriate action against individuals or organizations.

Sexual Assault – Chapter XI.A.1.g,  includes new NSF content regarding harassment that implements NSF Important Notice No. 144. This policy articulates that the NSF will not tolerate sexual harassment, other forms of harassment, or sexual assault within the agency, at awardee organizations, or anywhere NSF-funded science and education are conducted.

To access the entire list of changes and the complete 2019 PAPPG, visit the NSF website: Proposal and Award Policies and Procedures Guide.  

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Why We Must E-Verify... Again


The Research Foundation is a 501(c)3 nonprofit corporation, and is a completely separate organization from San Jose State University.

For this reason, all Research Foundation new hires, including those who are or have been employed by San Jose State University, are required by the federal government to complete the E-Verify process at the Research Foundation.

In addition to new employees, anyone whose status is terminated or who has had no active assignment with the Research Foundation for the last six months is considered a re-hire and must go through the E-Verify process.

The federal government requires the use of E-Verify if a business receives more than $100,000 in federal funding. Because the Research Foundation does receive more than that amount of federal funding, we are required to follow federal E-Verify guidelines.

E-Verify is an electronic version of the traditional I-9 that verifies that a potential employee is eligible to work in the U.S. The program is collaboratively administered by Department of Homeland Security (DHS), the United States Citizenship and Immigration Services (USCIS), and the Social Security Administration (SSA). Information collected through E-Verify is checked against the DHS, USCIS and SSA databases, and may also display a photo for an employer to match to the employee’s I-9 documents. After the I-9 data and the documents are entered, E-verify then informs an employer whether the new hire is eligible to work in the U.S.

For more information on the E-Verify process please visit: E-Verify

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Looking Ahead

Project Administration Guide 2.0 (June)

Merit-Based Performance Evaluations (June – September)

Electronic Routing Using DocuSign for the following (July):

  • Faculty Appointment Forms
  • Reimburse Salary Authorization (RSA) for H1-B Visa Faculty
  • Reimburse Salary Authorization (RSA) for Faculty Release Time

PI Appreciation Ice Cream Social (Thursday, September 26, 2019) 

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Spring 2018 Newsletter

Fall 2018 Newsletter

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