Payroll Information

The Research Foundation pays its employees on the 10th and 26th of each month. If payday falls on a weekend, funds will be released the prior Friday. If payday falls on a holiday or a scheduled closure day, funds will be released the day before the holiday. 

Timesheets

Please refer to the Payroll Calendar for Timesheet due dates. The Timesheet can be downloaded here. Instructions are also available on How to Fill Out Your Timesheet

Paycheck Delivery

Paychecks are available for pick up after 1:00 p.m. on payday from the SJSU Research Foundation Receptionist office located at 210 North 4th Street, San Jose, CA  95112, 4th Floor. 

Employees may choose to have their checks mailed to the address on file.  These checks will be mailed the day before payday. 

Check distributed by departments/programs may pick up checks after 1:00 PM each payday at the SJSU Research Foundation Receptionist Office. Check with your supervisor to find out your department's contact.

Paycheck or EFT statements that do not get picked up from the Receptionist’s office will be mailed after 10 working days to the address on file in the employees Payroll records.

Electronic Funds Transfer (Direct Deposit)

Research Foundation employees are encouraged to have their pay automatically deposited into their bank accounts each payday. Electronic fund transfer (EFT) statements documenting each deposit will be mailed to employees on the day before payday.

Enrollment in the EFT program is very easy. Download and complete the Direct Deposit Enrollment Authorization Form (PDF) and return it to the Human Resources office at 210 North 4th Street, San Jose, CA, 95112, 3rd floor.

It generally takes up to two payroll periods for the direct deposit to be processed.

Tax Witholding Information

The federal and state withholding tax rates are effective as of January 1, 2016.  Employees may change their state and federal income tax withholding allowance at any time during the year by completing form W4 http://www.irs.gov/pub/irs-pdf/fw4.pdf for federal tax withholding changes and form DE-4 http://www.edd.ca.gov/pdf_pub_ctr/de4.pdf  for state withholding changes.

  • Federal Income Tax rate is determined by the W2 rate.
  • California income tax withholding rate is determined by the DE-4 Rate.
  • Medicare rate is 1.45%, and effective November 1, 2013 an additional .9% on wages earned in excess of $200,000.
  • Social Security rate is 6.2% on the first 118,500 wages earned.
  • The State Disability Insurance (SDI) rate is .9% on the first $106,742 wages earned. The SJSU Research Foundation pays for the employee SDI tax as an added fringe benefit.The maximum SDI contribution is $960.68.

The Affordable Care Act requires that starting with W2 forms for 2013, employers report employer sponsored health coverage in box 12DD.  This reporting requirement is for information only and bears no tax consequence.