Forms

Accounts Payable

Justification for Percentage of Business Use

PDF

Private Vehicle Use Authorization

 PDF

Purchase Requisition Form 

PDF

Sole Source Name Justification 

PDF

IRS Form W9 - Request for Taxpayer Identification Number and Certification

PDF

​​IRS Form W8 BEN - Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting

PDF

CA Form 587 - Nonresident Withholding Allocation Worksheet

PDF

CA Form 590 - Withholding Exemption Certificate

PDF

Non-Resident Alien Payment Procedure (Non-Employee via Accounts Payable)

PDF

Wireless Communication Device Policy

PDF

Cashiering

Credit Card Detail Listing

 PDF

Deposit Summary Form

 PDF

Independent Contractor Documents

Independent Contractor Policy

PDF

Independent Contractor Procedure

PDF

Independent Contractor Checklist and Agreement 

PDF

Independent Contractor Agreement General Provisions and Non-Disclosure Agreement

PDF

Benefits Enrollment Forms

Medical Enrollment Forms 

 PDF

Dental Enrollment Form

 PDF

Vision Enrollment Form

 PDF

FSA Enrollment Form

 PDF

Commuter Benefit Enrollment Form

 PDF

Hiring

Employment Application

PDF

New Hire Forms (Faculty) 

PDF

New Hire Information Packet (Faculty) 

PDF

New Hire Forms (Non-Faculty) 

PDF

New Hire Information Packet (Non-Faculty) 

PDF

Job Description Template

PDF

Request to Recruit

   PDF

Human Resources

Address/Name Change Form

PDF

Candidate Reference Check Form

PDF

Catastrophic Leave Donation Request Form

PDF

Direct Deposit Authorization

PDF

Employee Performance Appraisal

PDF

Employee Self-Evaluation Form

PDF

Faculty Appointment Form

PDF

Leave of Absence Request

PDF

Life Insurance Beneficiary Designation Form

PDF

Non-Academic Appointment Form

PDF

Non-Resident Alien Payment Procedure (Employee via Payroll)

PDF

Payroll Deduction Authorization

PDF

Request For Additional Employment

PDF

Request for Classification Review

PDF

Volunteer Form

PDF

W-4 Federal Income Withholding Form

 PDF

Office of Sponsored Programs Pre-Award Forms

Application of Fringe Benefits Rate Chart

PDF

California Form 700-U

PDF

Financial Conflict of Interest Form 1

PDF

Financial Conflict of Interest Form 2

PDF

Addendum to the Financial Conflict of Interest Disclosure Form

PDF

Invention Disclosure Form

PDF

Invention Declaration Form

PDF

Proposal Preparation Checklist (PDF)

PDF

Proposal Routing and Approval Form with Instructions

PDF

Proposal Budget Spreadsheet (PDF)

PDF

Office of Sponsored Programs Post-Award Forms

In-Kind Contribution Report

PDF

Internal Approval Request

PDF

Internal Budget Revision

PDF

Inventory of Residual Inventory and Property

PDF

NASA New Technology Summary Report

PDF

Request for Additional Authorized Signers

PDF 

Sample Non-Service Stipend Award & Acceptance Letter (Non Student)

PDF 

Sample Non-Service Stipend Award & Acceptance Letter (Student)

PDF

Time Certification for In-Kind Contribution

PDF

Payroll

Payroll Calendar

PDF

Time Sheets

 Excel

Time Sheets - Instructions

PDF

Procurement card (P-Card)

SJSURF P-Card Program Policy

PDF

New Card Application

PDF

Maintenance Form

PDF

Remittance Form

PDF

Restricted Purchase Pre-Approval Form

PDF

US Bank P-Card Payment Remittance Deadlines for 2016

PDF

Self-Support Programs 

 Request/Agreement for Self-Support Project Account

PDF 

Travel

Travel Approval and Expense Guide: SJSU Faculty and Staff

PDF
Travel Approval and Expense Guide: SJSU Research Foundation Employee, Project Participant, and SJSU Student PDF 

Travel Expense Claim Form

PDF

Travel Policy

PDF

Travel Approval Form

PDF

Travel Per Diem Rates

Per Diem