Accounts Payable

Justification for Percentage of Business Use PDF
Private Vehicle Use Authorization PDF
Purchase Requisition Form  PDF
Sole Source Name Justification  PDF
IRS Form W9 - Request for Taxpayer Identification Number and Certification PDF
​​IRS Form W8 BEN - Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting PDF
CA Form 587 - Nonresident Withholding Allocation Worksheet PDF
CA Form 590 - Withholding Exemption Certificate PDF
Non-Resident Alien Payment Procedure (Non-Employee via Accounts Payable) PDF
Wireless Communication Device Policy PDF


Credit Card Detail Listing  PDF
Deposit Summary Form  PDF

Independent Contractor Documents

Independent Contractor Policy PDF
Independent Contractor Procedure PDF
Independent Contractor Checklist and Agreement  PDF
Independent Contractor Agreement General Provisions and Non-Disclosure Agreement PDF

Benefits Enrollment Forms

Medical Enrollment Forms  PDF
Dental Enrollment Form PDF
Vision Enrollment Form PDF
FSA Enrollment Form PDF
Commuter Benefit Enrollment Form PDF


Employment Application PDF
New Hire Forms (Faculty)  PDF
New Hire Information Packet (Faculty)  PDF
New Hire Forms (Non-Faculty)  PDF
New Hire Information Packet (Non-Faculty)  PDF
Job Description Template PDF
Request to Recruit PDF

Human Resources

Address/Name Change Form PDF
Candidate Reference Check Form PDF
Catastrophic Leave Donation Request Form PDF
Direct Deposit Authorization PDF
Employee Performance Appraisal PDF
Employee Self-Evaluation Form PDF
Faculty Appointment Form PDF
Leave of Absence Request PDF
Life Insurance Beneficiary Designation Form PDF
Non-Academic Appointment Form PDF
Non-Resident Alien Payment Procedure (Employee via Payroll) PDF
Payroll Deduction Authorization PDF
Request For Additional Employment PDF
Request for Classification Review PDF
Volunteer Form PDF
W-4 Federal Income Withholding Form PDF

Office of Sponsored Programs Pre-Award Forms

Application of Fringe Benefits Rate Chart PDF
California Form 700-U PDF
Financial Conflict of Interest Form 1 PDF
Financial Conflict of Interest Form 2 PDF
Addendum to the Financial Conflict of Interest Disclosure Form PDF
Invention Disclosure Form PDF
Invention Declaration Form PDF
Proposal Preparation Checklist (PDF) PDF
Proposal Routing and Approval Form with Instructions PDF
Proposal Budget Spreadsheet (PDF) PDF

Office of Sponsored Programs Post-Award Forms

In-Kind Contribution Report PDF
Internal Approval Request PDF
Internal Budget Revision PDF
Inventory of Residual Inventory and Property PDF
NASA New Technology Summary Report PDF
Request for Additional Authorized Signers PDF 
Sample Non-Service Stipend Award & Acceptance Letter (Non Student) PDF 
Sample Non-Service Stipend Award & Acceptance Letter (Student) PDF
Time Certification for In-Kind Contribution PDF


Payroll Calendar PDF
Time Sheets  Excel
Time Sheets - Instructions PDF

Procurement Card (P-Card)

SJSURF P-Card Program Policy PDF
New Card Application PDF
Maintenance Form PDF
Remittance Form PDF
Restricted Purchase Pre-Approval Form PDF
US Bank P-Card Payment Remittance Deadlines for 2016 PDF

Self-Support Programs 

 Request/Agreement for Self-Support Project Account PDF 


Travel Approval and Expense Guide: SJSU Faculty and Staff PDF
Travel Approval and Expense Guide: SJSU Research Foundation Employee, Project Participant, and SJSU Student PDF 
Travel Expense Claim Form PDF
Travel Policy PDF
Travel Approval Form PDF
Travel Per Diem Rates Per Diem