Limited Submission Process

Principal Investigator

  • Reviews the program solicitation and sponsor’s guidelines.
  • Completes the internal SJSU Limited Submission Letter of Intent (LOI) form and submits the form in portable document format to the deans and chairs for all participants listed as principal investigator and co-principal investigator with a copy to Information Services Senior Manager, Brenda Swann at by the SJSU internal deadline. An email confirmation of receipt will be sent to the principal investigator within two (2) business days after the SJSU internal deadline.

Note: If the deadline falls on a weekend or holiday, the deadline will be the next business day after the weekend or holiday.


Deans and Chairs

  • Review the letter of intent.
  • Submit concurrences or comments for the principal investigator and for all co-principal investigators listed on the LOI form to within three (3) business days after the stated SJSU internal deadline.


SJSU Letter of Intent Review Criteria

The SJSU Letter of Intent will be evaluated on the following:

  • Completeness based on requirements
  • Quality and description of the proposal
  • How well the proposal fits sponsor’s guidelines
  • Perceived chances of successful funding based upon the sponsor’s criteria


SJSU Research Foundation and the Associate Vice President
for Research

  • SJSU Research Foundation reviews SJSU letters of intent for completeness and forwards to the AVP for Research.
  • The AVP for Research reviews the letter(s) of intent and approves the application that is to be submitted on behalf of the university. 
  • If additional review is required, the AVP for Research convenes a committee to assist in the final selection.