Preparing Proposals

Winning grants and contracts is a highly competitive effort. The grant proposals that are most frequently funded are those where the author has paid scrupulous attention to the details and deadlines defined in the sponsoring agency's proposal guidelines.

The SJSU Research Foundation Office of Sponsored Programs (OSP) partners with investigators in all aspects of proposal development and submission Whether the investigator is new to the grant proposal process or a seasoned investigator, OSP is here to ensure that the proposal meets all federal, state, other sponsors, and university guidelines and requirements.

Sponsored programs managers provide pre-award services that assist in various aspects of the proposal preparation and submission phase, including interpretation of the sponsoring agency's guidelines, budget development, coordination of required approvals, and regulation and compliance requirements.

The pre-award process starts when the principal investigator creates a project concept, consults with his or her chair and dean, notifies the sponsored programs manager, and selects a funding source that is suitable to his or her research concept. The pre-award process ends when the proposal is submitted and received by the funding agency. If you prefer discussing your proposal plans in person, please contact Associate Director, Pre-Award Services Khoi Nguyen, who can guide you to the appropriate resources to get you started. Khoi Nguyen can be reached at 408-924-1429 or by email at

Related Links:

Pre-Award Roles and Responsibilities

Proposal Planning

Developing Grant Proposals and Contracts

Proposal Routing and Submission

Project Costs

Colleges and Universities Rate Agreement (PDF)

Application of Fringe Benefit Rates Chart (PDF)

Facilities and Administrative Costs FAQs

Grant Proposals: Top 10 Helpful Hints

Program-Specific FAQs

NSF's Proposal and Award Policies and Procedures Guide (PAPPG)