A campus of The California State University

Office of the Academic Senate • One Washington Square • San Jose, California 95192-0024 •408-924-2440  Fax: 408-924-2451

                                                                                                                                    S03-10

At its meeting of May 12, 2003, the Academic Senate passed the following Policy Recommendation presented by Pam Stacks for the Budget Advisory Committee.

POLICY RECOMMENDATION

LOTTERY POLICY

Amends S02-1

Whereas        traditionally, each year a faculty committee solicits lottery proposals for

discretionary lottery funding, evaluates those proposals and makes

recommendations to the President regarding the expenditure of lottery

funds; and

Whereas        despite the above tradition, no university policy specifies a procedure for

determining how discretionary lottery funds will be distributed; and

Whereas        according to state and CSU guidelines, lottery money is intended to be

used for instructionally related purposes, meaning that faculty are uniquely

suited to making recommendations regarding the expenditures of such

funds; be it therefore

Resolved,       that the following amendment be added to S02-1, and the remaining

sections of the policy renumbered as required.

Fiscal Impact: None

6.0  Process for Distributing Lottery Funds

6.1  Each spring, the Budget Advisory Committee will solicit proposals for the

expenditure of undesignated lottery funds for the following academic year, unless the

CSU notifies the campus that no such lottery money shall be forthcoming. The BAC will

run the process of soliciting and evaluating lottery proposals in parallel with the process

of soliciting and evaluating budget priorities proposals.

6.2  Following the receipt of lottery proposals, the faculty members of the Budget

Advisory Committee shall meet to discuss and evaluate such proposals. The BAC shall

also make a recommendation regarding the percentage/amount of lottery funds that

should be available for individual professional development grants, as well as the

percentage/amount of lottery funds that should be placed in the lottery reserve fund.

6.3  The Budget Advisory Committee shall communicate its recommendations to the

president in a written report. Within 30 days of the president making final decisions

regarding the allocation of lottery funds, he/she shall report these decisions to the Budget Advisory Committee in writing. This report should provide an explanation for all

instances in which the president has not accepted a recommendation of the BAC. This

report will be compiled with other university-wide budget requests to be discussed and

finalized with the Budget Advisory Committee.

ACTION BY UNIVERSITY PRESIDENT:    May 22, 2003