A campus of The
California State University
Office of the Academic Senate •
S05-2
At its meeting of
POLICY
RECOMMENDATION
DISSOLUTION OF UNIVERSITY INFORMATION TECHNOLOGY BOARD
Whereas, UP
S01-7 created the University Information Technology Board (IT Board) as a
special agency of the Senate and as a replacement to the Special Committee on
Academic Information Technology; and
Whereas, The
IT Board was charged to recommend policies to the President and/or Academic
Senate as appropriate, act in an advisory capacity to the President, carry out
specific responsibilities and functions delegated to it by the President, and
have an overall awareness of the technology needs of the University in order to
make recommendations pertaining to technology and to act in an advisory
capacity; and
Whereas, The IT Board was also charged to serve as
a channel for communication among faculty, students and administrators in
regard to information technology and to facilitate communication about
information technology with and between colleges and departments; and
Whereas, Interim
President Crowley hired a consultant to review the campus IT structure and to
make recommendations for improvement; and
Whereas, The
consultant met with the IT board among others and issued a report in June 2004
following which Interim President Crowley established an IT Task Force,
co-chaired by the Provost and VP of Administration & Finance and with no
faculty members; and
Whereas, The
Executive Committee’s request to add the IT Board chair to the IT Task Force
was honored; and
Whereas, Since
its formation in Spring 2001, no president has used the IT Board for advice and
the IT Board has found that many of the problems it addresses are structural to
the organization of SJSU, rather than policy related, and thus, its role in
recommending policy has been limited; and
Whereas, The
IT Board created a Responsible Use Policy passed by the Senate (UP S02-8) and
has done extensive review of campus plans for wireless technology, equipment
refresh, and software for distance learning; and
Whereas, The
Executive Committee consulted with members of the IT Board in Fall 2004 with
the IT Board chair continuing to be informed of Executive Committee actions
leading up to this resolution and the chairs of the IT Task Force and President
agree with the proposal presented in this resolution;
Whereas, UP
F04-3, created in December 2004, establishes a strategic planning process; and
Whereas, Unit and program
directors can establish advisory councils as they deem necessary and beneficial
to inform their decision-making; therefore be it
Resolved, That
the IT Board be dissolved, UP S01-7 be rescinded, and the Senate call upon
Interim President Kassing to also dissolve the IT
Task Force; and be it further
Resolved, That
the Senate thank the members of the IT Board for their work in addressing
campus IT needs; and be it further
Resolved, That
the Senate recommend that the UPC, as part of the strategic planning process,
consider the issues raised in the consultant's report; and be it further
Resolved, That
the Senate recommend that the reports prepared by the IT Board be shared with
the VP of Administration & Finance and the Provost for their use in ongoing
work in implementing wireless technologies, a technology refresh plan and selecting
distance education software.
Approved:
Present: Ashton,
Bros, Donoho, Greathouse, Heish, Kassing, Lee, Lessow-Hurley, Maldonado-Colon, Nellen,
Phillips, Sigler,
Absent: none
Vote: 13-0-2
Financial Impact: None
ACTION BY UNIVERSITY PRESIDENT: Approved by Interim President Don Kassing on
March
2, 2005