MODIFY BY-LAWS 5.10.1 AND 5.12 REPRESENTATION OF SENATORS ON POLICY COMMITTEES

Legislative History:
 

At its meeting of December 8, 1997, the Academic Senate approved the following policy recommendation presented by James Brent for the Organization and Government Committee.

Supersedes:  F85-6 and S92-8
 
Action by the University President:
"Approved as University Policy."  Signed Robert Caret, 12-17-97
 

Whereas:     Some units from which faculty representatives are elected have more representatives than the number of policy
                    committees, and

Whereas:     It is desirable for Senators to have as broad a view and as deep a knowledge of the operations and issues of the Senate as
                    possible, and

Whereas:     Service on policy committees leads to a broader perspective and deeper knowledge of University governance, and

Whereas:     It is also desirable to have the most equitable representation possible on policy committees, now therefore be it,

Resolved:     That the By-Laws of the Academic Senate be modified in the following manner:
 

5.10.1

Normally, one faculty member from each of the units from which faculty representatives are elected is assigned to each policy committee.  In no instance shall more than two faculty members from any of the units from which faculty representatives are elected be assigned to one policy committee.

5.12

 b) Following the third week of instruction, the Secretary of the Senate shall inform each college representative and college dean which of that collegeπs operating committee seats are still vacant and invite them to recommend faculty for those seats within one weekπs time.  The college representatives and deans shall be reminded that the seats will become faculty-at-large seats for the year if no college faculty to fill them can be found.  The deanπs recommendations shall be forwarded to the collegeπs Committee on Committees representatives who shall present one name to the Secretary of the Senate to be reported to the Senate or to the Executive Committee, as appropriate under By-Law 5.2.

 c) Following the fourth week of instruction, all vacant college seats on operating committees for which no faculty from the college have been recommended under paragraph b) above (or otherwise identified) shall become faculty-at-large seats for the balance of the year and all members of the Committee on Committees shall be requested to supply names of faculty from any representative unit to fill these vacancies.

 d) Following the third week of instruction, all vacant college seats on policy committees shall become faculty at large seats for the balance of the year.  First priority in filling these vacancies shall be given to elected faculty representatives not assigned to other policy committees.  If all elected faculty representatives (other than Senate officers) have been appointed to policy committees and there are policy committee seats still remaining vacant, they shall be filled as provided in 5.12b) and c) for operating committees.

 e) The Secretary of the Senate shall coordinate this selection process so as to maintain as far as possible a representative balance across committees and shall report one name for each vacancy to the Senate or the Executive Committee as appropriate under By-Law 5.2.

 f) Elected faculty representatives (other than Senate officers) not appointed to seats designated for representative units and also not appointed to faculty-at-large seats as provided above shall be appointed as additional members-at-large of policy committees.  If there is only one such member, s/he shall be appointed to the Organization and Government Committee.  If there is a second, s/he shall be appointed to the Instruction and Student Affairs Committee.  A third shall be appointed to the Professional Standards Committee and a fourth to the Curriculum and Research Committee.  The provision shall be implemented in a manner consistent with Academic Senate By-Law 5.10.1.