S78-10 STUDENT EQUAL EMPLOYMENT OPPORTUNITY; DISCRIMINATION

Legislative History:

Document received June 5, 1978.

The Academic Senate passed the following policy on Student Equal Employment at its meeting of May 15, 1978. The policy was presented by the chair of the Student Affairs Committee, Mr. Kichung Kim.

Copies to AVP, EVP, All Deans.

ACTION BY UNIYERSITY PRESIDENT:

Approved and signed as University Policy John H. Bunzel, June 7, 1978.

APPROVED. I am approving #S78-10, in spite of the fact that I believe it is poorly written and may be difficult to enforce. It has the potential of becoming another "bureaucratic special" - that is, full of good intentions but difficult (and perhaps impossible) to monitor effectively. One wonders if something is always better than nothing.

I note that the Academic Senate approved by its 23-3 vote the following language in the first sentence of the fourth paragraph on the first page: "The hiring procedures, which is at the same time. . ." I prefer to believe that this incorrect usage of the singular verb tense was allowed to pass unnoticed because the sentence in question was not carefully read (but only this sentence! ). Any other assumption would be even harder to accept!

STUDENT EQUAL EMPLOYMENT

OPPORTUNITY

It is the policy of San Jose State University that no discrimination on the grounds of race, color, religion, sex, sexual preference, age, national origin, physical handicap or veterans status will exist in any categories of student employment.

The responsibility for implementing this policy resides in all deans, department chairpersons, office and program directors, and administrators who employ students.

In order to insure consistent endeavor and progress toward the goal of equal opportunity in employment of students, the Affirmative Action Office is assigned the responsibility for monitoring compliance with this policy. This will be accomplished in an annual report.

The hiring procedures, which is at the same time most efficient for the employer and fair to the student, will vary depending upon such factors as the nature of the job to be performed, the skills required, the duration of the job, etc. The following procedures, while they impose upon departments and programs a need for greater attention to the hiring of students, are intended to insure optimal fairness for student employees.

MINIMUM PROCEDURES FOR IMPLEMENTING

THE STUDENT EEO POLICY

I. If a department/program anticipates appointing student assistants or work study students for readerships, clerical assistance, or any other job involving financial remuneration, a timely notice of the openings should be given maximum distribution. As a minimum the following shall be done:

A. Notice shall be filed with the campus placement center.

B. Notice shall be filed with the campus financial aids office if the student is to be paid with work study funds.

C. Notice of all vacancies shall be posted on appropriate department bulletin boards.

D. All notices pertinent to the vacancy shall include: a brief job description; qualifications required; rate of pay; a closing date for receipt of applications; and information on where to file the application.

II. With the expiration of the date posted for accepting applications the appropriate person will select the student to be employed on the basis of the best qualified for the job. In determining the "best qualified" all applicants should be subjected to the same criteria for evaluation and those criteria should be related to the job in question.

III. Each student employed should be given a written statement regarding his/her working conditions, i.e., duties, responsibilities, hours, and rate of pay, etc. Such a statement should also include possible reasons for termination.

IV. Notice of intent to terminate shall be given by the student or employer two weeks in advance or as soon as possible. Dismissal of a student employee, prior to the expiration of the term of employment should only come after a warning letter specifying reasons and after a reasonable time period.