Parents FAQs

Note: The questions below are intended for parents who's student attends San Jose State University. If you have general questions or more in depth questions about Student Conduct and Ethical Development, please send us an email at studentconduct@sjsu.edu

 

 

 

Q: My student was sent a Come in Letter stating that they have allegedly violated the Student Conduct Code. How can I find out what is happening?

A:  The best way to start is to ask your student. Our policy is to communicate directly with the student on all disciplinary matters. Students are expected to represent themselves in the student conduct process.
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Q: If my student is charged with violating the Student Conduct Code, what happens?

A:  The student will be asked to set up an informal conference with the Student Conduct Officer to discuss the process, discuss the incident, and to reach the appropriate outcome. For more detailed information, please see  Executive Order 1073
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Q: What is my role in the student conduct process? How can I help my student?

A:  You can assist your student through the process and be supportive. You can also discuss the policies and University expectations with your student. The process is meant to be educational not adversarial, so it is beneficial for your student to set up their own appointments, attend the informal conference and complete all assigned sanctions.
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Q: Can I be in a disciplinary meeting or the informal conference with my student?

A:  Students can have one advisor accompany them to the informal conference and formal hearing. The advisor can be a parent if the student chooses.
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Q: Do I need to hire an attorney to represent my student?

A:  It is a student’s choice to hire an attorney for consultation but attorneys are not permitted in the student conduct process.
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Q: How are sanctions decided?

A:  Sanctions are determined by considering several factors such as:

The nature of the violation, the student’s role in the incident, the effect of the incident on the community and on the student, the student’s developmental and educational needs, and the student’s disciplinary record.
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Q: My student was placed on probation? What does that mean?

A:  Disciplinary probation is given during a specific time period.  During this time period, the student must adhere to the Student Conduct Code.  Students are still allowed to attend all classes and activities of their choice on campus. Special conditions may apply. If a student violates the Student Conduct Code during their probation period they will be subject to further action, with a likely result of suspension or expulsion.
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Q: Can my student appeal a disciplinary decision?

A:  If a student does not agree with the sanction given during the informal conference, the student can choose to go to a Formal Hearing (Executive Order 1073).
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Q: Does the outcome go on my student’s record?

A:  If a student is placed on probation, suspended or expelled from the university, a notation will be placed on the student’s academic transcript. Probation is entered on a student's transcript, with its beginning and end date, for the period of time that the probation is in effect. Suspension is entered on the student's transcript, with its beginning and end date, for the period of time that the suspension is in effect, but it remains on the transcript permanently if the suspension is for longer than one academic year. Expulsion is entered on the student's transcript permanently along with the date it takes effect.
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Q: Will a disciplinary record keep my student from getting into law school, graduate school, etc.?

A:  A disciplinary record does not automatically exclude a student from further study, jobs, etc.  It may lead an admissions office or an employer to scrutinize a student’s application more closely. We only release information about a student’s disciplinary record to another school or potential employer with the permission of the student.
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Q: My student was charged criminally. Why does the case go through the Office of Student Conduct & Ethical Development too?

A:  The criminal justice system and the student conduct process are separate processes. Your student is responsible for upholding the Student Conduct Code as well as the law. A student may have to go through the student conduct process even if the criminal case is not completed or if the criminal charges are dropped. The student conduct process will proceed before, simultaneously with, or after any other judicial process.
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Q: The incident happened off campus. Why is the university involved?

A:  The University is responsible for maintaining a safe community and appropriate standards of conduct for its students.  This includes both for on and off campus behavior which can have impact on the university community.
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Q: My student has been a victim of an offense by another student. What are their rights?

A:  Depending on the offense committed, the victim can contact several offices to report the incident. The student can contact the Office of Student Conduct and Ethical Development at 408-924-5985 and the University Police Department at 408-924-2222 to file a report.
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