Note: The questions below are intended for students at San Jose State University. If you have general questions or more in depth questions about Student Conduct and Ethical Development, please send us an email at studentconduct@sjsu.edu

• If I received a Come in Letter from the Office of Student Conduct. What does this mean?
• What happens during the informal conference?
• If I am being charged in the court, why do I also have to deal with the university? Isn’t this double jeopardy?
• What if I don’t show up for my informal conference?
• What if I was not aware of a rule and didn’t know I was breaking it?
• What if the incident happened off campus?
• I was put on probation. What does that mean?
• What if I do not complete an assigned sanction?
• Will potential employers have access to my student conduct record?
• What is a Settlement Agreement?
• Will my parents find out?
• What if my Academic Integrity Case is dismissed, how do I get the grade changed?
• What if I had nothing to do with the incident but I was documented up by the Resident Advisors?

 

 

Q: If I received a Come in Letter from the Office of Student Conduct. What does this mean?

A:  The Office of Student Conduct & Ethical Development has received an incident report indicating that you have allegedly violated the Student Conduct Code. Contact the Office of Student Conduct and Ethical Development at 408-924-5985 to schedule an informal conference with the Student Conduct Officer.
[Back to Top]

 

 

Q: What happens during the informal conference?

A:  You will meet the Student Conduct Officer and will be asked for your detailed account about the alleged violation. You will be given the opportunity to present any relevant information, documents, or witnesses. Honesty is important. Familiarize yourself with Executive Order 1073 prior to your informal conference.
[Back to Top]

 

 

Q: If I am being charged in court, why do I also have to deal with the University? Isn’t this double jeopardy?

A:  The criminal justice system and the student conduct process are separate processes. You are responsible for upholding the Student Conduct Code as well as the law. You may have to go through the student conduct process even if the criminal case is not completed or if the criminal charges are dropped. The student conduct process will proceed before, simultaneously with, or after any other judicial process.
[Back to Top]

 

 

Q: What if I don’t show up for my informal conference?

A:  If you fail to show up for your informal conference, a hold will be placed on your MySJSU account which will prevent you from registering for classes, accessing transcripts, etc. In some instances, the case will be sent to the Formal Hearing proceedings.
[Back to Top]

 

 

Q: What if I was not aware of a rule and didn’t know I was breaking it?

A:  Lack of knowledge of a rule is not an excuse for misconduct. Every student is responsible for knowing the policies regarding student conduct. It’s important for you to read the Student Conduct Code, Academic Integrity Policy, and the license agreement (if you live on campus).  If you are unsure of any policies, ask for clarification.
[Back to Top]

 

 

Q: What if the incident happened off campus?

A:  The University is responsible for maintaining a safe community and appropriate standards of conduct for its students. This includes both on and off campus behavior, which can have impact on the university community.
[Back to Top]

 

 

Q: I was put on probation. What does that mean?

A:  Disciplinary probation is given during a specific time period and placed on your academic transcript. During this time period, the student must adhere to the Student Conduct Code. Students are still allowed to attend all classes and activities of their choice on campus. Special conditions may apply. If a student violates the Student Conduct Code during their probation period, they will be subject to further action with a likely result of suspension or expulsion.
[Back to Top]

 

 

Q: What if I do not complete an assigned sanction?

A:  Failure to complete your sanction will result in a hold being placed on your MySJSU account. The hold will restrict you from registering from classes, accessing transcripts, etc.
[Back to Top]

 

 

Q: Will potential employers have access to my student conduct record?

A:  A disciplinary record does not automatically exclude a student from further study, jobs, etc.  It may lead to an admissions office or an employer to scrutinize a student’s application more closely. We only release information about a student’s disciplinary record to another school or potential employer with the permission of the student.
[Back to Top]

 

 

Q: What is a Settlement Agreement?

A:  The settlement agreement outlines the outcome of your case and the sanctions being assigned.
[Back to Top]

 

 

Q: Will my parents find out?

A: In order for the Office of Student Conduct to share specific information to your parents, we require you to fill out the  waiver of confidentiality [PDF]  form.
[Back to Top]

 

 

Q: What if my Academic Integrity Case is dismissed, how do I get the grade changed?

A:  If you have been found not responsible for violating the Academic Integrity policy as a result of going thought the student conduct process, you should make and an appointment with the University’s Ombudsperson to schedule an appointment to discuss your next steps to appeal your grade.
[Back to Top]

 

 

Q: What if I had nothing to do with the incident but I was documented by the Resident Advisors?

A:  If you were documented as a result of being or living in a room where a violation occurred, you will still need to schedule an appointment with the Student Conduct Officer. If you are not part of the incident then that fact should come out during the investigation.
[Back to Top]