Student Rights Faculty Advisory Board

As part of effort to continue to share information with faculty and the SJSU community about current academic dishonesty trends, civility issues and disruptive behavior trends the Office of Student Conduct & Ethical Development along with the University Ombudsman and the Academic Senate have created the Student Rights & Responsibility Faculty Advisory Board.

The time commitment would be two one-hour meetings per semester and some email exchanges. As a member of the Board, we'd like you to be the liaison between the Office of Student Conduct & the University Ombudsman and your college to aid faculty in understanding and educating their students about the Student Conduct Code, Academic Integrity Policy, the role of the University Ombudsman and the resources that are available to both students and faculty.

Faculty are invited to serve on our student rights and responsibilities faculty advisory board. If you are interested, please contact or (408) 924-5985.

Reporting Violations

Executive Order 1006

Student Judiciary

Academic dishonesty cases that occur in the classroom shall be handled by faculty members. However, after action has been taken by the faculty member, the faculty member shall complete a form that identifies the student who was found responsible, the general nature of the offense, the action taken, and a recommendation as to whether or not additional action should be considered by the campus judicial affairs office. The completed form should be sent by the faculty member either to the provost or to the vice president for student affairs whenever academic dishonesty cases are handled by the faculty member.

This process provides an opportunity to hold students accountable for multiple academic dishonesty situations that may occur with several departments but never be known because there is no central location to gather the information. By having a central location for all academic dishonesty cases, there is a better understanding of the trends in academic dishonesty and the opportunity for academic affairs and student affairs to address any problem trends in a formal way, e.g., Honor Code, more academic dishonesty education/information.

Reporting Process

The student conduct process is not meant to be a formal courtroom-like trial. Although sanctions may be imposed, the process is intended to provide an opportunity for learning.

Steps to take if you suspect that a violation has occurred:

  • Keep the original copy of the assignment/test/quiz, and if the student asks for his/her work back, provide them with a duplicate copy.
  • Do not assign a grade or grade penalty to the assignment until you have met with student and you have determined whether or not the student is going to accept responsibility for the violation.
  • Inform the student that you have concerns with the assignment and you would like to discuss it. If more than one student is involved, meet with each student individually. Ask each student to bring a copy of their work and their reference materials to the meeting.
  • If you have identified the sources yourself, have them available for reference during the meeting.
  • Explain that the discipline process is fair and that students have the opportunity to tell their side. Use a non-confrontational approach. Tell the student you have questions (e.g., the student has given answers to a different version) and that you must report the matter to the Office of Student & Ethical Development. Avoid accusing, blaming, or labeling a student as a cheater.
  • From this meeting the instructor should get a sense of how the student constructed the assignment or that he/she did violate the academic integrity policy.
  • If the student admits to violating the academic integrity policy or denies violating the policy but the instructor is convinced otherwise and has the documentation to prove otherwise the instructor may then assign a grade penalty
  1. Lowering the grade for the assignment/test/quiz
  2. Giving a F grade for the assignment/test/quiz
  3. Lowering the students overall grade
  4. Failing the student for the class
  • Fill out the electronic Academic Integrity reporting form and attach all documentation.
  • Send the “reporting form” to the Office of Student Conduct & Ethical Development - Administration Building, Room 218, extended zip: 0031

Options on Referral Form

Yes - the instructor is referring this student for administrative disciplinary action. This means the student will meet with the conduct administrator and go through the student conduct process.

No - the instructor is not referring the student for administrative disciplinary action. The report will be kept in a binder but no further action will taken unless the student has another academic integrity case. The student will be notified that the instructor reported the case but no further action will be taken.

  • When referring a case to the Office of Student Conduct & Ethical Development, instructors are reminded that the burden of proof is on the faculty member to demonstrate that the violation has occurred.

What Happens Next

The Office of Student Conduct & Ethical Development sends an email instructing the student to make an appointment. At the meeting, the conduct administrator explains the discipline process and reasons for the report, and gives the student an opportunity to respond. Most cases at the informal conference (the student admits the violation and signs an agreement accepting sanctions and educational assignments).

Reporting Outcomes

Instructors will receive a memo stating that the Office of Student Conduct & Ethical Development has received the report. We will notify faculty on the outcome by phone.