Student Discipline Records

FERPA

Student files are confidential and the confidentiality is governed by strict federal law (Family Education Rights and Privacy Act or FERPA [PDF]). The Office of Student Conduct & Ethical Development cannot release a student's discipline information to anyone without the student's permission (Wavier of Confidentiality [PDF]). The CSU student disciplinary process requires that alleged victims of sexual assault or physical abuse be notified of any disciplinary action taken.

Record of Discipline

Probation is entered on a student's transcript, with its beginning and end date, for the period of time that the probation is in effect. Suspension is entered on the student's transcript, with its beginning and end date, for the period of time that the suspension is in effect, but remains on the transcript permanently if the suspension is for longer than one academic year. Expulsion is entered on the student's transcript permanently along with the date it takes effect.

The University is federally mandated to keep the records for seven years.

Student's Conduct File

Disciplinary records maintained by the Office of Student Conduct are retained for seven years from the date of the most recent incident in the student's file. The student file is expunged after seven years. Records of students who were suspended or expelled from the university are retained permanently.

Holds

A hold on a student's records occurs when a student has failed to make an appointment by their allotted time, has failed to keep their appointment, or has failed to comply with their sanctions. The hold will be lifted once the student has complied with the directives from the Office of Student Conduct & Ethical Development.

Obtaining a Copy of Your File

The Office of Student Conduct & Ethical Development does not give copies of student discipline files. Student can view their file by scheduling an appointment to do so.