FLP Application Process
|Task||Summer 2015 FLP Deadlines|
|FLP Application||March 1, 2015|
|Pre-Payment Due||March 16, 2015|
|Supplementary Forms Due||March 16, 2015|
|FLP Course Registration Opens||To be announced (see number 4 below)|
|Full Payment||April 20, 2015|
1. Complete the FLP Application Form
Instruction: please download the PDF form and open with Adobe Reader to fill out the form. (Mac users try to avoid using Preview to fill out the PDF form)
- SJSU students use this form: FLP Student Application Form (pdf).
- Non-SJSU students must register for SJSU Open University in order to enroll in an FLP. Complete the FLP Student Application Form (pdf) AND the Open University Registration Form (pdf). (Leave the “Class Request” section and the "GAPE Approval" section blank and submit this form to the Global Education and Initiatives Office.)
Email the FLP Student Application Form to 2 people:
- The individual program faculty leader(s)
- The general faculty led program email (firstname.lastname@example.org)
Make sure the subject line reads “FLP Student Application” and the attached application is saved as “FLPYear.LastName.FirstName.Country” (ex: FLP2015.Xavier.Charles.Taiwan).
2. Make your Pre-Pay
After submitting your application to the Global Education and Initiatives Office and your faculty leader, your faculty leader will determine your eligibility for the program. If you are accepted into the program, you will be notified of this official acceptance from the Global Education and Initiatives Office. You will be provided instruction on the next steps of the process, including pre-paying a deposit of $500. If you do not complete your pre-pay by the deadline specified, you may lose your place in the program.
Payments can be made online at MySJSU by selecting the FLP Pre-Pay option (instruction), or in person at the Bursar’s Office (make sure to tell the cashier you are making a pre-pay for a FLP). If writing a check, make it out to SJSU and in the memo, write “Faculty-Led Program”, the term (Summer), year, and your SJSU ID. Mailed checks can be sent to the following address:
San José State University
One Washington Square SSC
San José, CA 95192-0138
Keep in mind that if you have an outstanding balance on your account at the time you make your deposit, your deposit will go to cover the outstanding balance first. This means that your payment will be used toward your previous balance and NOT to cover the FLP costs. While this still counts as you having made your deposit, keep in mind that you will then need to later pay the full FLP cost (instead of the full cost minus your $500 deposit as it would have been the case if you had no outstanding balance when making your pre-pay initially).
Read the cancellation and refund policy for FLPs here.
3. Complete the FLP Supplementary Forms
When you receive your official acceptance into the program you will also receive information about the next steps as well as links to these 3 required supplementary forms. Complete them and send them to the FLP Office email (email@example.com) by the given deadline.
- Participant Agreement Form (pdf) (don’t forget the sections for initials on page 4)
- Certification of Health Form (pdf)
- Independent Travel Release Form (pdf) Only for students that will be traveling independently to or from the program site.
4. Register for your FLP course online
After making your program pre-pay you will receive a notification that you are able to register for your FLP course(s). You have a window of time to register for your FLP course online through your MySJSU from the date of this notice until the stated deadline above. Make sure to register during this window or your place in the program could be lost.
5. Make the full program payment
After you have been officially accepted into the program and up until the payment deadline, you can make your full program payment to the Bursar’s office at any time during the FLP application process. Keep in mind that if you have an outstanding balance at the time of your program deposit, the deposit will be applied to the existing outstanding balance so you will still need to pay the full FLP cost.
FLP Refund Statement:
Once you have made your pre-pay, you are officially considered enrolled in the program and you will be responsible for all associated program charges. An administrative fee of $200 of your $500 pre-pay is non-refundable.
|60+ days prior to program class start date||100% Refund
Minus $200 Administration Fee
|60 to 31 days prior to program class start date||50% of Program Fee and 100% of Tuition Fee
Minus $200 Administration Fee
|30 days prior to program class start date||0% of Program Fee and 100% of Tuition Fee
Minus $200 Administration Fee
|After program class start date*||No Refund|
* Please Note: Program start day and program fee varies by programs.
Faculty-led courses may be cancelled if enrollment is insufficient to provide appropriate instruction or if contracts with providers are incomplete before the start of course registration. If a course is cancelled, tuition fees will be refunded. However, SJSU is not responsible for refunding any personal expenses (e.g. flights, spending money, etc.) if the program is cancelled for any reason. Airfares and other individual expenses are the responsibility of the student.
Because no personal expenses will be refunded, the Global Education and Initiatives Office recommends that students consider trip cancellation insurance to cover travel arrangements in the event of a cancellation or delay due to certain unforeseen events, such as documented serious illness or hospitalization.
6. Attend the Pre-Departure Workshop
All FLP participants are required to attend a pre-departure workshop that covers basic cultural, health, and safety information for going abroad. Details of the date of the workshop will be emailed to participants.