FLP Application Process
|Task||Winter 2013 FLP Deadlines|
|FLP Application Deadline||November 27, 2013|
|Supplementary Forms Deadline||December 4, 2013|
|Deposit (Pre-pay) Payment Window||3 Days after Official Acceptance|
|FLP Course Registration Window||After Pre-pay confirmation until Nov. 27|
|Full Payment Deadline||November 27, 2013|
|Attend Pre-Departure Workshop||December 6. 2013|
|Task||Summer 2014 FLP Deadlines|
|FLP Application Deadline||TBD|
|Supplementary Forms Deadline||TBD|
|Deposit (Pre-pay) Payment Window||TBD|
|FLP Course Registration Window||TBD|
|Full Payment Deadline||TBD|
|Attend Pre-Departure Workshop||TBA|
1. Complete the FLP Application Form
- SJSU students use this form: FLP Student Application Form (pdf).
- Non-SJSU students must register for SJSU Open University in order to enroll in a FLP. Complete the FLP Student Application Form (pdf) AND the Open University Registration Form (pdf). (Leave the “Class Request” section blank and submit this form to the International Programs and Services Office.)
Email the FLP Student Application Form to 2 people:
- The individual program faculty leader(s)
- The general study abroad email (firstname.lastname@example.org)
Make sure the subject line reads “FLP Student Application” and the attached application is saved as “LastName.FirstName.CountryYear” (ex: Xavier.Charles.England2013).
2. Make your Pre-Pay
After submitting your application the Study Abroad Office and your faculty leader will determine your eligibility for the program. If you are accepted into the program you will be notified of this official acceptance and you will have 3 business days to log in to your MySJSU and make a pre-payment (deposit) of $500. If you do not complete your pre-pay during this 3 day window, you may lose your place in the program.
Payments can be made online at MySJSU by selecting the FLP Pre-Pay option, or in person at the bursar’s office (make sure to tell the cashier you are making a pre-pay for a FLP). If writing a check, make it out to SJSU and in the memo, write “Faculty-Led Program” as well as the term and year and include your SJSU ID. Mailed checks can be sent to the following address:
San José State University
One Washington Square SSC
San José, CA 95192-0138
Keep in mind that if you have an outstanding balance on your account at the time you make your deposit, your deposit will go to cover the outstanding balance first. This means that your payment will be used toward your previous balance and NOT to cover the FLP costs. While this still counts as you having made your deposit, keep in mind that you will then need to later pay the full FLP cost (instead of the full cost minus your deposit as would have been the case if you had no outstanding balance to begin with.
3. Complete the FLP Supplementary Forms
When you receive your official acceptance into the program you will also receive information about the next steps as well as links to these 3 required supplementary forms. Complete them and send them to the general study abroad email (email@example.com) by the given deadline.
- Participant Agreement Form (don’t forget the sections for initials on page 3)
- Certification of Health Form
- Independent Travel Release Form
4. Register for your FLP course online
After making your program pre-pay you will receive a notification that you are able to register for your FLP course(s). You have a window of time to register for your FLP course online through your MySJSU from the date of this notice until the stated deadline above. Make sure to register during this window or your place in the program could be lost.
5. Make the full program payment
At any time during the FLP application process after you have been officially accepted into the program up until the payment deadline, you can make your full program payment to the Bursar’s office. Keep in mind that if you had an outstanding balance at the time of your program deposit, you will still need to pay the full FLP cost even though you previously made a deposit.
FLP Refund Statement:
Please be aware that once you have made your pre-pay, you are officially considered enrolled in the program and you will be responsible for all associated program charges. An administrative fee of $200 of your $500 pre-pay is non-refundable. For Winter 2014 programs, once you have committed to attend a program by paying your $500 pre-pay, you may withdraw from the program until November 27th to receive $300 back. If you withdraw from a program after November 27th, you will owe the $200 administrative fee as well as your program fee (varies by program), even if you have not submitted the full payment by this deadline. If you withdraw from a program after 12:00pm (noon) on December 24th then you will owe the payments for the administrative fee, program fee, AND tuition fee for the program course(s), even if your payment has not been received by this date.
6. Attend the Pre-Departure Workshop
All FLP participants are required to attend a pre-departure workshop that covers basic cultural, health, and safety information for going abroad. Details of the date of the workshop will be emailed to participants.