Supervisor: Accounting Manager
Anticipated Hiring Salary Range: $4,286.16 – $5,357.66 per month
Reporting to the Tower Foundation Accounting Manager, the Accountant III is responsible for monthly, quarterly and annual general ledger accounting, responding to account holder questions and researching problems.
The Accountant III is required to work directly with the campus community on a daily basis. He or she must be a detail-oriented, analytical, tactful and articulate individual capable of handling many details of the monthly, quarterly and year-end accounting close while keeping an eye on the big picture. Superior organization skills are required.
The position is also responsible for auditing ledgers, reviewing journal entries, preparing schedules for tax returns, ensuring transactions are recorded in accordance with appropriate governmental and not-for-profit accounting rules, and performing or reviewing complex account reconciliations.
Essential Duties and Responsibilities include but are not limited to the following:
1. Reconciliations, Research and Accounting Support
a. Reconciles accounts receivable and accounts payable on a monthly basis.
b. Oversees statement distribution to administrators, deans, and department heads and ensures corrections are made as needed.
c. Reviews bank reconciliations, ensuring they are complete and accurate, monitors in transit reconciling items; prepares monthly report of working capital investment returns.
2. Responds to account inquiries by campus account holders, Tower Foundation Accounting Manager and COO, and University Advancement Division administrators.
a. Researches expendable accounts, fund designations, and other related data, ensuring transactions have been recorded in accordance with donor intent.
3. Pledge, Bequest and Charitable Trust Accounting
Ensures pledges are recorded appropriately based upon Memoranda of Understanding, donor intent, etc.
a. Calculates net realizable value of pledges and bequests receivable based upon relevant accounting guidance.
b. Monitors collectibility of pledges receivable and apprises Accounting Manager of collectibility concerns.
c. Monitors accounting for charitable trusts, reviews journal entries, ensures trust accounts are reconciled and recorded at fair value.
4. Audit and Internal Controls
a. Assists with preparation for annual financial statement audit.
b. Assists with preparation for triennial Chancellor’s Office audit.
c. Performs control functions, recommends enhancements to internal controls.
5. Federal and State Taxation
Oversees preparation of quarterly sales and use tax returns.
a. Responsible for preparing annual forms 1042 and 1042-S and timely payment of tax withheld from payments made to nonresident aliens.
b. Assists with preparation of form 990 by creating supporting schedules and responding to requests for information from the tax preparer.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
1. Knowledge, Skills and Abilities
a. Detailed knowledge of and experience with generally accepted accounting principles (knowledge of Governmental Accounting Standards helpful), accounting for charitable not-for-profit entities; financial record-keeping methods, procedures, and practices; the ability to perform arithmetic functions.
b. Thorough knowledge of office methods, practices and procedures; English grammar, business writing, punctuation and spelling.
c. Ability to review financial documents for accuracy and completeness; ability to identify, trace, and correct errors.
d. Ability to compose and appropriately format correspondence and reports.
e. Superior knowledge of Excel and Word. Ability to operate standard office equipment, calculator, and ability to use personal computers. Knowledge of Blackbaud Financial Edge, FileMaker Pro, Advance Web Access (AWA) and database management desirable.
f. Ability to perform accurately in a detail-oriented environment.
g. Ability to handle multiple complex work priorities, organize and plan work and projects.
h. Ability to work under time-sensitive deadlines with minimal supervision.
i. Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies.
j. Ability to quickly learn and apply a variety of federal, state, IRS, CSU, and SJSU policies and procedures.
k. Strong oral communication skills. Must possess excellent customer service and public relations skills.
2. Education and/or Experience
A bachelor’s degree in accounting and 5 years relevant experience preferred and/or equivalent accounting education, training and financial record-keeping experience necessary to perform the responsibilities listed above.
D. Physical Demands
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.
E. Work Environment
This is a typical office environment with standard equipment and tasks. Position is required to work at a computer for long periods of time.
Tower Foundation employment is separate and distinct from San Jose State University or State of California employment. Tower Foundation is an Equal Opportunity Employer committed to nondiscrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender status, marital status, pregnancy, age, disability, or covered veteran’s status, consistent with all applicable federal and state laws. Reasonable accommodations will be provided for applicants with disabilities who self disclose.
To apply, please email your cover letter, resume, and salary history to email@example.com.
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