Procedures for Process

Submit a complete course assessment/continuing certification packet including, 1 original copy plus 3 copies (18 copies for English 1A/B and 100W courses), of the following

1. Continuing Certification Request Form (rtf) for General Education Courses.

2. If an approved course has been modified (i.e. title, course description, etc.) since approval, include an approved Minor Course Change Form.

3. Course Outlines/Syllabi/Greensheets: Submit course outlines/syllabi for the current semester and the two most recent semesters the course has been offered (one for EACH instructor who has taught or is teaching the course). Student Learning Objectives must be on all greensheets for General Education courses. SJSU Studies course greensheets must state, “ Courses to meet Areas R, S, and V of SJSU Studies must be taken from three different departments”. (Greensheets - Academic Senate policy F06-2) Accessible greensheet templates are available through the Center for Faculty Development

4. Assessment: Use the General Education Assessment Schedule form to document your assessment findings.

5. For Multi-Section General Education Courses, please send a copy of the report format or form(s) you used to collect data from instructors teaching this course to the Office of Undergraduate Studies (0030).

Approval Process

1. Department submits a continuing General Education assessment/certification packet (see above) to the Board of General Studiesvia its College Dean (see guidelines above). Designation of a department Course Coordinator is required (e.g., instructor, curriculum committee representative, department chair).

2. College Curriculum Committee reviews requests and forwards to College Dean for recommendation.

3. College Dean (or department) forwards 1 original and 3 copies (18 copies for English 1A/1B and 100W courses) of all submitted packets to the Board of General Studies by the published Curriculum Deadlines.

4. Core and American Institutions courses (except for HUM 1A/B, 2A/B and AmSt 1A/B): Board of General Studies refers proposals to the appropriate Advisory Panel for review and recommendation back to the Board.

5. The Panel reviews the complete packet. If there are concerns about the course, one or more of the Panel members will be designated to meet with the Course Coordinator/Department representative to express the Panel's concerns. Once the concerns have been addressed, the Panel forwards its recommendations to approve, deny, or modify/clarify the course to the Board.

6. The Board reviews and acts on all courses. No proposals are rejected or modified/clarified without consultation with the Department. After a final vote of the Board has been taken, the AVP for Undergraduate Studies writes a letter to the Department Chair stating the Board's action. If the course requires modification/clarification or has been denied, the Board's concerns are detailed in the letter. Although the Provost reserves the right to act on any General Education courses, that authority has been delegated to the AVP for Undergraduate Studies as Chair of the Board.

7. The Office of Undergraduate Studies records all actions in office files, and posts certifications to the official University Curriculum File.

8. Courses approved by December 20 may be scheduled for the following Fall term. Courses approved by September 1 may be scheduled for the following Spring term.

9. Continuing certification normally will be for a period of 4 years.