Procedures for Submission of New GE Courses
Procedure for Submitting Courses for New Certification in General Education
Submit all documents electronically with digital signatures as required. If there are any questions, please call the Associate Dean for Curriculum and Director of General Education, Office of Undergraduate Studies (4-2447).
1. New courses: approved Undergraduate Permanent Course Proposal Form (New Course Proposal).
Existing modified courses: approved Minor Curriculum Change Form (Minor Course Change).
2. Course Description, including Assessment Plans and Methodologies
The greensheet must demonstrate how the course addresses GE Area goals directly and substantively by:
• providing excellent examples of course activities/experiences/assignments that are clearly linked to each of the student learning outcomes and providing ample opportunity for meaningful assessment; and
• illustrating how the course meets the content requirements of the GE Area(s) across a significant portion of the course; the description must be applicable to all sections of the course, regardless of instructor or department for cross-listed courses.
A well-designed greensheet will need little supplemental information in order for a course to be approved for certification. However, BOGS may request additional material that may prove helpful in understanding any aspect of the proposed course, particularly more detailed descriptions of planned assessment methodologies.
The Center for Faculty Development (CFD) maintains a greensheet template at the Center for Faculty Development Accessible Course Materials webpage, that includes all the following items. General Education course syllabi should minimally be accessible and comply with all requirements of campus Greensheet Policy F06-2 (http://www.sjsu.edu/senate/docs/F06-2.pdf) as amended by University Policy S12-3 (http://www.sjsu.edu/senate/docs/S12-3.pdf). Additionally, GE greensheets must include:
a. Explicit connections or linkages between the Student Learning Outcomes for the General Education Area and the course activities/experiences/assignments that are designed to meet these outcomes.
b. For Basic Skills and 100W courses (A1, A2, A3, B4, Z) the course syllabi must state: “This course must be passed with a C or better as a CSU graduation requirement.”
c. SJSU Studies course syllabi must state, “Students are strongly encouraged to satisfy GE Areas R, S, and V with courses from departments other than the major department. Completion of, or co-registration in, a 100W course is strongly recommended. A minimum aggregate GPA of 2.0 in GE Areas R, S, & V shall be required of all students.”
d. Topics or subjects covered in the course, generally in the form of a week by week course schedule.
e. Specifics relating to how assignments meet writing requirements.
3. Assessment Schedule
Include an Assessment Schedule for the remainder of the departmental Program Planning cycle (see section below).
4. Instruction Describe how the course will be taught on the GE New Course Certification Form. Include:
a. methods of instruction (e.g., lectures, discussions, small groups, simulation), pointing out opportunities for active student learning; explicitly address the ways in which online and hybrid delivery of content will be used if the course will not be taught exclusively in person.
b. general qualifications of all those who might teach the course, with areas of expertise, experience, and training.
c. description of how course will be coordinated to insure consistent implementation and assessment across all sections of the course.
Approval Process for new GE Courses
- Department submits a complete General Education assessment/certification packet to the Board of General Studies via its College Dean (see guidelines above). Designation of a department Course Coordinator is required (e.g., instructor, curriculum committee representative, department chair).
- College Curriculum Committee reviews requests and forwards to College Dean for recommendation.
- College Dean forwards all required documents electronically (with digital signatures as needed) to the Board of General Studies via the Office of Undergraduate Studies by October 1 for the following Fall and March 1 for the following Spring certification.
- The Board reviews and acts on all new GE courses submissions. The department chair and course coordinator (or their designees) are invited to the meeting(s) at which the new course will be considered. No proposals are rejected or modified/clarified without consultation with the Department. After a final vote of the Board has been taken, the AVP for Undergraduate Studies writes a letter to the Department Chair stating the Board’s action. If the course requires modification/clarification or has been denied, the Board’s concerns are detailed in the letter. Although the Provost reserves the right to act on any General Education courses that authority has been delegated to the AVP for Undergraduate Studies as Chair of the Board.
- Undergraduate Studies records all actions in office files, and posts certifications to the Official University Curriculum File.
- Courses approved by December 20 may be scheduled for the following Fall term. Courses approved by May 20 may be scheduled for the following Spring term.