Manage position data?

How do I...?


Request a new position?

  • Faculty, Student, Casual Worker, and Immediate Pay Positions
  1. Complete the Position Management Action Form
  2. Select Create New Position
  3. Fill in all applicable fields
  • Staff and Management Positions
  1. As part of a recruitment:
    1. Log into SJSU @ Work
    2. Navigate to SJSU Human Resources > Recruiting > Request to Recruit
    3. Click Add a New Value
    4. Enter the DeptID of the department in which the position will reside
    5. Let the Effective Date default to the current date
    6. Select Request a New Position
    7. Complete all fields on all tabs
    8. Attach a Position Description and submit for approval
    9. Once the request has been routed and approved, the position description will be reviewed for classification
    10. Once the classification of the position has been determined, the new position will be created
  2. Outside of a recruitment:
    1. Submit a Position Description to classcomp@sjsu.edu with all applicable information
    2. The position description will be reviewed for classification
    3. Once the classification has been determined, the new position will be created

Update an existing position?

  • Faculty, Student, Casual Worker, and Immediate Pay Positions
  1. Complete the Position Management Action Form
  2. Select one:
    1. Update Position - Reporting Structure Only
    2. Update Position - Funding Only
    3. Update Position - Faculty/Multiple Changes
    4. Update Position - Other Position Types/Multiple Changes
    5. Update Multiple Positions
  3. Fill in all applicable fields
  • Staff and Management Positions
  1. Funding, Department, Location, Check Sort Unit and Reporting Structure Changes
    1. Complete the Position Management Action Form
    2. Select one:
      1. Update Position - Reporting Structure Only
      2. Update Position - Funding Only
      3. Update Position - Staff & MPP/Multiple Changes
      4. Update Multiple Positions
    3. Fill in all applicable fields
  2. Classification/Skill Level Changes
    1. Staff
      1. Submit the Classification Review Request (.docm), along with the old Position Description and an updated Position Description (.docx), to classcomp@sjsu.edu
    2. Management
      1. Submit a memo of explanation along with the approval of the Vice President for Organizational Development, as well as the old Position Description and an updated Position Description (.docx), to classcomp@sjsu.edu
  3. Working Title Changes
    1. Submit an updated Position Description (.docx) to classcomp@sjsu.edu 

Reactivate an old position?

  1. Complete the Position Management Action Form
  2. Select Reactivate Position
  3. Fill in all applicable fields

Inactivate a position?

  1. Complete the Position Management Action Form
  2. Select Inactivate Position
  3. Fill in all applicable fields

Change funding for a position?

  1. Complete the Position Management Action Form
  2. Select Update Position - Funding Only
  3. Fill in all applicable fields

Request appointment-level funding?

  1. Submit an Employee Profile to Finance Support with the beginning and end date of the funding (Please note: appointment-level funding may only be set up for the maximum of one year at a time)

Change the department for a position?

  1. Complete the Position Management Action Form
  2. Select one:
    1. Update Position - Faculty/Multiple Changes
    2. Update Position - Staff & MPP/Multiple Changes
    3. Update Position - Other Position Types/Multiple Changes
    4. Update Multiple Positions
  3. Fill in all applicable fields

Change the location of a position?

  1. Complete the Position Management Action Form
  2. Select one:
    1. Update Position - Faculty/Multiple Changes
    2. Update Position - Staff & MPP/Multiple Changes
    3. Update Position - Other Position Types/Multiple Changes
    4. Update Multiple Positions
  3. Fill in all applicable fields

Change the check sort unit for a position?

  1. Complete the Position Management Action Form
  2. Select one:
    1. Update Position - Faculty/Multiple Changes
    2. Update Position - Staff & MPP/Multiple Changes
    3. Update Position - Other Position Types/Multiple Changes
    4. Update Multiple Positions
  3. Fill in all applicable fields

Change a position’s working title?

  • Faculty, Student, Casual Worker, and Immediate Pay Positions
  1. Complete the Position Management Action Form
  2. Select one:
    1. Update Position - Faculty/Multiple Changes
    2. Update Position - Other Position Types/Multiple Changes
    3. Update Multiple Positions
  3. Fill in all applicable fields
  • Staff and Management Positions
  1. Submit an updated Position Description (.docx) to classcomp@sjsu.edu

Change the classification or grade/range of a position?

  • Faculty, Student, Casual Worker, and Immediate Pay Positions
  1. Complete the Position Management Action Form
  2. Select one:
    1. Update Position - Faculty/Multiple Changes
    2. Update Position - Other Position Types/Multiple Changes
    3. Update Multiple Positions
  3. Fill in all applicable fields
  • Staff Positions
  1. Submit the Classification Review Request (docm), along with the old Position Description and an updated Position Description (.docx), to classcomp@sjsu.edu
  • Management Positions
  1. Submit a memo of explanation along with the approval of the Vice President for Organizational Development, as well as the old Position Description and an updated Position Description (.docx), to classcomp@sjsu.edu

Run the active position list?
1. Log into SJSU @ Work

2. Navigate to SJSU Human Resources > Organizational Development > Active Position List

3. Select or create a Run Control ID

4. Enter SetID: SJ000

5. Enter the DeptID

6. Check the Dean/AVP Report box if you wish to run the report for the selected department and all departments underneath; leave the box unchecked if you only want the selected department

7. Choose a sort option

8. Click Run

9. Enter Server Name: PSUNX or PSUNX2

10. Check the Active Position List box

11. Select Type: Web

12. Select Format: PDF

13. Click OK

14. Click Report Manager to check the progress

15. Click Refresh until report appears

16. Click the hyperlinked report number to view the report

See the approval structure for positions?
1. Log into SJSU @ Work

2. Navigate to SJSU Human Resources > Workforce Administration > Position & Job Reporting Struc

3. Select or create a Run Control ID

4. Enter the DeptID

5. Check the Include Sub Departments box if you wish to run the report for the selected department and all departments underneath; leave the box unchecked if you only want the selected department

6. Click Run

7. Enter Server Name: PSUNX or PSUNX2

8. Select Type: Web

9. Select Format: PDF

10. Click OK

11. Click Report Manager to check the progress

12. Click Refresh until report appears

13. Click the hyperlinked report number to view the report

See the funding for positions?

Please note, the funding in this report is for filled positions only.

1. Log into SJSU @ Work

2. Navigate to SJSU Human Resources > Payroll for North America > SJSU Labor Dist Reports > LCD - Setup Audit

3. Select or create a Run Control ID

4. Enter the Fiscal Year

5. Enter the DeptID

6. Check the Dean/AVP Level box if you wish to run the report for the selected department and all departments underneath; leave the box unchecked if you only want the selected department

7. Click Run

8. Enter Server Name: PSUNX or PSUNX2

9. Select Type: Web

10. Select Format: PDF

11. Click OK

12. Click Report Manager to check the progress

13. Click Refresh until report appears

14. Click the hyperlinked report number to view the report