Manage my payroll/compensation information?

How do I...?


How do I... Get my W2?

Your W2 will be mailed from the State Controller’s Office in late January of each year. Make sure your address is updated in PeopleSoft by December 1 of the prior year.

How do I... Request a duplicate W2?

If you need a duplicate copy of your W-2, you may request one by completing a Standard Form 436

  • Your name
  • Your Social Security Number
  • Tax year requested
  • Your mailing address
  • A day time telephone number
  • Your signature

More than one tax year may be requested; however, only four prior tax years are available.

Cost for Duplicate W-2:
There is an $8.50 processing fee per tax year. For employees currently employed, payment for the duplicate Form W-2 must be made via payroll deduction and the appropriate option must be checked on the Form 436. The fee will be deducted from your next paycheck. For FERPS, rehired annuitants, student assistants and employees who are not currently employed, payment must be made via a money order or cashier's check made payable to the State Controller's Office. Personal checks are not accepted.

Where to Send Request:
Please send the request and payment to the following address:

State Controller's Office
Personnel/Payroll Services Division
P.O.Box 942850
Sacramento, CA 94250-5878
ATTN: W-2 Unit

How do I...  Get my paycheck?

A representative from your department will pick up checks on payday and distribute them to the employees. Check the main office in your department to understand how the distribution occurs.

How do I... View my paycheck online?

While your paycheck data can be viewed online, it is always advised to review the hard copy pay stub as well.

  1. Log into SJSU @ Work
  2. Navigate to Self Service > Payroll and Compensation > View Paycheck
  3. Click the link for the paycheck you wish to view

How do I... View my compensation history?

  1. Log into SJSU @ Work
  2. Navigate to Self Service > Payroll and Compensation > Compensation History
  3. Click the date link to see more details on each entry

How do I... Enroll in direct deposit?

Complete the Direct Deposit Enrollment Authorization (.pdf) and return it to University Personnel South - UPD Building, 3rd Floor. This form may not be electronically signed and should be returned in person.

How do I... Change my deductions?

Complete an Employee Action Request(.pdf) and return to University Personnel South - UPD Building, 3rd Floor.

How do I... Request a raise?

  • Managers: Speak with your Appropriate Administrator. Direct requests to University Personnel will not be entertained.
  • Staff: It is always advisable to speak with your Appropriate Administrator about classification and compensation. To request a review of your compensation, complete the Compensation Review Request(.doc) and follow the guidelines outlined.
    • Employees in Unit 4 (APC) may submit the request directly to the Class/Comp Unit in University Personnel.
    • All other employees must submit the form to their Appropriate Administrator first.

How do I... Request an IRP?

  • To request an in-range progression, complete the Compensation Review Request(.doc) and follow the guidelines outlined.
    • Employees in Unit 4 (APC) may submit the request directly to the Class/Comp Unit in University Personnel.
    • All other employees must submit the form to their Appropriate Administrator first

How do I... Request a reclassification?

  • Managers: Speak with your Appropriate Administrator. Direct requests to University Personnel will not be entertained.
  • Staff: It is always advisable to speak with your Appropriate Administrator about classification and compensation. To request a review your classification, complete the Classification Review Request(.docm) and follow the guidelines outlined.
    • Employees in Unit 4 (APC) may submit the request directly to the Class/Comp Unit in University Personnel.
    • Employees in Units 2, 5, 7 & 9 (CSUEU) must submit the request to their Appropriate Administrator and the Class/Comp Unit in University Personnel at the same time.
    • All other employees must submit the form to their Appropriate Administrator first.