Employees are eligible for a variety of Leave Programs based on their bargaining unit and a variety of other factors. These leaves include, but are not limited to, Family Medical Leave, Parental Leave, Military Leave, Bereavement/Funeral Leave, Personal and Professional Leave, etc.
If an employee indicates they need to take a leave of this sort, do not give advice on the leave or provide the employee with any sort of workaround or special deal to accommodate the time away from the office. Direct them to the University Personnel Leave Programs page for information and guidance
The employee is not required to disclose a medical condition to their manager and managers must not inquire about the reason for the leave. The Leave Program Manager or other staff in the unit will contact you with updates regarding the leave, as appropriate, and you will be required to sign various documents acknowledging the leave. The approval of leave is at the discretion of University Personnel.
As a manager, it is your responsibility to approve the use of accrued leave such as Vacation, Personal Holiday, Compensatory Time Off (CTO), etc. Employees should request the use of this time in advance, according to their Collective Bargaining Agreement (CBA) and any internal processes you have put in place. Sick leave is also accrued and may be approved in advance when used for a medical appointment, but is typically used for an unexpected absence due to the illness of the employee or their family member.
Absences must be entered and approved in SJSU @ Work no later than 5:00 p.m. on the first (1st) working day of the following pay period. FD&O and UPD are exempted from this timeframe but must have their absences entered and approved by the seventh (7th) day of each pay period.
It is your responsibility as a manager to manage the Leave Balances for your employees and ensure they don’t lose vacation time at the end of the year. You can view the balances at any time in SJSU @ Work by navigating to Manager Self Service > Time Management > Manager Balance Inquiry.