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SJSU Home : Web Services : Resources & Guidelines : WebCMS 6 FAQ : Editing Web Pages

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Editing Existing Pages

Q: How do I edit the contents of a page?

A:

1. Click on the name of the page to open it in the editor.
   
   
   
2. The page will open in a new browser window.
   
   
3. Click the edit icon next to the area you want to edit.
4. Use the inline editor to make the changes.
5. Click the "Save and exit" icon.

Q: How do I add a table to a page?

A:

1. Open the page in WYSIWYG mode.
2. Open the content area where you want to add the table in the inline editor.
3. Click on the location where you want the table.
4. Click on the Insert Table icon.
5. Select the number of rows and columns you want in the table.
6. If you want to change the width, layout, or spacing parameters, enter your desired values.
7. Click OK.

Q: How do I change the properties of a table?

A: If you are using Firefox or Netscape, right-click inside the table to bring up the menu, and select "Table Properties..."
If you are using Internet Explorer, select the table and click the table  icon.

To add or remove rows or columns, right-click in the table at the location where you want to add or remove the row/column and select the appropriate command.
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Q: How do I change text formatting?

A: Select the text you want to format, and click the appropriate button (for bold or italic) from the toolbar
or select a value from the drop-down menu (for headings).


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Q: How do I add a link to a page?

A: First, see if the link already exists in the link gallery. If the link is not in the link gallery, select the text (or image) you want to act as a link. Click the Link icon in the toolbar. If you know the URL of the destination page, enter it in the Link URL box.


Or, you can click on the folder icon and browse through the sub-site to find the page you want to link to.
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Q: How do I change the address of a link?

A: Highlight the link in the inline editor. Click on the Link  icon in the toolbar. Enter the new destination in the Link URL box.
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Q: How do I remove any hard-coded link to WebCMS?

A:
There should be no reference to http://webcms.sjsu.edu in your published web pages. Any existing references should be removed as follows.

Step I: Visual Inspection
A. Look at your webpage to identify all links to http://webcms.sjsu.edu

Links with hard-coded http://webcms.sjsu.edu

Images with hard-coded http://webcms.sjsu.edu


Step II: Remove all references
There are 2 different ways to do this. Pick one, that works for you

Option I: Using the WYSIWYG editor
A. Highlight the link in the inline editor. Click on the Link  icon in the toolbar.
B. Delete /opencms6/opencms
C. Click "OK" and Publish your site


Option II: Using the source code editor
A. Open the actual web page using sourcecode editor
B. Remove http://webcms.sjsu.edu
C. Save & Exit



Step III: Confirm
A. Open the actual web page using sourcecode editor
B. Visually confirm
Links with no hard-coded http://webcms.sjsu.edu


Note:
It may be misleading here, as in Step II, using the WYSIWYG editor (Option I), /opencms6/opencms was removed but it appears back in the URL!. However this takes care of the hard-coded link to http://webcms.sjsu.edu.
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Q: How do I remove a link without deleting the text (or image)?

A: Select the text (or image) that is a link. Click the Link  icon. Delete the contents of the Link URL box.
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Q: How do I add an image to a page?

A:

1. If the image is not in the Image gallery, you will need to add it.
2. Click on the area on the page where you want to put the image.
3. Click the Image gallery  icon in the toolbar.
4. Select the group of images that contains the one you want.
5. Find the image you want to put on your page.
   • If you know all or some of the title, enter it in the text box and click the search  icon.
   • The list may have more than one page. If you see this icon  , you can click on the down arrow to select another page.
6. Click on the image name to select it.
7. You will see a preview of the image.
   
   
   
8. If the image shown is the one you want, click the green check mark.

Q: How do I change an image?
A: To change an image:

1. Click on the name of the page to open it in the editor.
2. Click the edit icon  next to the image.
3. Click on the image to select it.
4. Click on the "Image gallery"  icon in the toolbar.
5. In the top menu, select the gallery that contains the new image you want to place on the page.
6. Select the image from the list.
7. Click the green check mark to insert the image.
8. Click the "Save and exit"  icon

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Q: How do I add a Flash animation to a page?
A: To add a Flash animation (.swf file) to a page:

1. Open the editable area of the page in CMS
2. Upload the .swf file to the image gallery, but select Binary as the file type
3. Close the gallery dialog without selecting any image
4. Switch to the sourcecode editor
5. Enter the following code:
<object width="width" height="height" id="flash title "codebase="http://download.macromedia.com/pub/shockwave/cabs/flash/swflash.cab#version=6,0,40,0" classid="clsid:D27CDB6E-AE6D-11cf-96B8-444553540000">
<param value="location of file" name="flash title" />
<param value="high" name="quality" />
<param value="#FFFFFF" name="bgcolor" />
<embed width="width" height="height" pluginspage="http://www.macromedia.com/go/getflashplayer" type="application/x-shockwave-flash" name="flash title" bgcolor="#FFFFFF" quality="high" src="location of file" />
</object>
6. Save the page
7. Publish the site

Note: Items in italics must be changed to correspond to the values for your Flash file. Be sure to change both occurrences so that the file will display in all browsers.

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Q: How do I add a downloadable document to a page?

A: To add a downloadable document to a page (such as a PDF or Word document), use the Download gallery:

1. If the document is not already in the Download gallery, you will need to add it.
2. Click on the area on the page where you want to put the link to the document.
3. Click the Download gallery  icon in the toolbar.
4. Select the group of documents that contains the one you want.
5. Find the document you want to put on your page.
6. Click on the name of the document to select it.
   
   
   
7. Click on the green check mark to insert the document.
8. Click the "Save and exit"  icon.

Q: How do I change the"contact us" email address?

A:

1. Click on the  icon next to the contact.htm file.
2. Select "Edit sourcecode" from the pop-up menu.
   
   
3. Find the line that reads <input type="hidden" name="TO" value="...">
4. Edit the email address. Do not change anything other than the email address. Click the "save and exit"  icon .

Q: How do I change the items in the "Did you know" box?

A: Each sub-site has its own "sidebox" area that is displayed on all non-home pages in that sub-site. By default, this area is titled "Did you know", and displays a randomly chosen fact about SJSU each time a page is loaded. To change, delete, or add items in the sidebox:

1. In Explorer view, click on the folder called "_specialcontent".
2. Click on the icon  next to the item called "sidebox".
3. Select "edit" from the pop-up menu.
   
   
   
4. To add an item, click the green "+" above the line where you want the new item.
   
5. To delete an item, click the red "X" on the same line as the item you want to delete.
6. To edit an item, edit the text in the text box.

Q: How do I change the "Did you know" box to something else?

A: You can re-purpose the sidebox area by changing the title text from "Did you know" to something else, such as "News and Events". If you want to have the same information displayed each time the page is loaded, you will need to delete all but one of the message lines.

Q: Why is my page 'locked'?

A: If you see the lock  icon next to your file, it is locked by another user, and you will not be able to edit it (edit icons will be gray instead of red). If you place the pointer over the lock icon, you will see a message telling you who locked the file. If you still want to edit it, you can "steal" the lock and edit the page. To do this, click on the  icon next to the file and select "Steal lock" from the pop-up menu. Note: this may result in losing any changes made to the file by other users.


If you see the open lock  icon next to your file, it means that the file has been locked by you. To unlock it, click on the  icon next to the file and select "Unlock" from the pop-up menu.


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Q: Why is the file name red/blue?

A: A file that has never been published will be displayed in blue. A file that has been edited since the last time it was published will be displayed in red.
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Q: Why do some files start with "~" (i.e. ~index.htm)?

A: They are temporary files created by the editor. They should disappear when the file is saved.
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