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Getting Started with OpenCms

Q: What is WebCMS 7?

A: WebCMS 7 is SJSU's implementation of the OpenCms v.7.0.3 content management system. A content management system allows users to create and maintain Web pages without having to know any HTML. In WebCMS, users only have access to their own sub-sites. Users create and edit their content using a Web browser-based WYSIWYG editor.
WebCMS allows users to store links, documents (such as PDF files) and images in a centralized location where other users can access them. This reduces duplication of resources, and also helps ensure that documents and links are up-to-date.

There are three types of user in WebCMS: managers, editors, and reviewers. Users' privileges are based on their user type:

• Managers are able to create, edit and publish sites.
• Editors can see and change the contents of a site, but can not publish it.
• Reviewers can see the contents of a site, but can not change or publish it.

WebCMS utilizes standardized templates so that all pages created within the system conform to the www.sjsu.edu look and feel. Pages in the WebCMS system have consistent navigation. This is especially relevant because studies have shown that a significant number of users visit a Web page because they found it through a search engine. By using WebCMS, we can help ensure that a user who lands on a page deep within the SJSU site will know that page is part of the SJSU site, and be able to easily navigate to other areas of the site.

WebCMS 7 uses templates that comply with Web standards and accessibility requirements. Web sites created in WebCMS 7 will be much easier to make accessible.
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Q: How do I get my site included in the Content Management System?

A: Complete the application (PDF) for requesting a website.

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Q: Does it matter what browser or Operating System I use?

A: The system has been tested with the following browser/operating system combinations:

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Q: How do I log in?

A: Go to http://www.sjsu.edu/login/and click on "WebCMS 7". Then, enter your SJSUOne ID and password and click the "Login" button. When you see the OpenCms Workplace screen, select your project from the menu.


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Q: Why can't I log in?

A: The most common reason for failed logins is that a popup blocker is preventing the login screen from opening. Check your browser setting to enable pop-up from http://webcms.sjsu.edu

Here are screenshots to help you troubleshoot this problem.

• Microsoft Internet Explorer (Windows)
• Google Toolbar (Windows)
• Yahoo Toolbar (Windows)
• Firefox (Windows)
• Safari (Mac OS X)

Browser: Internet Explorer 6.0 on Windows XP

If you see the above screen in Internet Explorer, click in the indicated area and select "Always Allow Pop-ups from This Site...".

Google Toolbar Pop-up Blocker

If you see a screen similar to the above, you will need to configure the Google toolbar pop-up blocker to allow pop-ups from webcms.sjsu.edu. To do this, go back to the Web Services Unit login page and click the Google toolbar Options button to bring up the Options dialog.

Then remove the checkmark from the Popup Blocker box and click the OK button.

Yahoo! Toolbar Pop-up Blocker

If you see a screen similar to the above, the Yahoo! toolbar pop-up blocker may be blocking the WebCMS window. To disable the Yahoo! popup blocker, go back to the Web Services Unit login page, click the pop-up button and select Always Allow Pop-Ups From…

Select webcms.sjsu.edu from the list of sites and click on Allow.

Browser: Firefox 1.5 on Windows XP


If you see the above screen in Firefox, click the Options button and select "Allow popups for webcms.sjsu.edu".

Browser: Safari 2.0.3 on Mac OS 10.4.x

Remove the check mark from "Block Pop-Up Windows" under the Safari menu.

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Q: What are some best practices for creating Web pages in WebCMS?

A:

• Use meaningful names for pages you create.
• Use lower-case characters for page names. Page names are case-sensitive; for example, publications.htm is different from Publications.htm.
• Don't put spaces in names, use a hyphen '-' or an underscore '_' to separate words. For example, "about_sjsu".
• Use the image/download/link galleries to avoid duplicating resources and ensure that links and files are up-to-date.
• Avoid changing font styles and sizes. The SJSU stylesheet will format your text to be consistent with the rest of the site.
• Use bold or italic to emphasize important words or phrases, but use them sparingly.
• Use the Heading styles to organize your page and format headings and sub-headings.
• Copy your text, paste it into a word processor document, and run the spell checker on it.
• Refer to the University Web Style Guide for additional information.

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Q: How do I review a site?

A: As a site reviewer, you will not be able to edit or publish a site, but you can see all of the pages in the site before they are published.
To do this, you need to:

1. Log in to the WebCMS system and select your project.
2. Click on the site name in the left window under sjsu subsites.
3. Click on index.htm in the right window.
4. You will see the site in a new browser window, and will be able to browse to all of the pages within the site.

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