Faculty COVID-19 Accessibility Instructions


With the rapidly evolving nature of the COVID-19 outbreak, we must exercise as many precautions as are reasonable to reduce the potential of person-to-person transmission of COVID-19. Our students, faculty, and staff are on the front lines of many of the efforts to contain this outbreak.

Transferring teaching and classes online assists in reducing person-to-person contact. At SJSU the AEC has approximately 1300 students using various forms of accommodations. For online classes this means instructional and/or supplemental materials, must be accessible for all students to fully participate in these classes.

When posting online use accessible materials for Canvas; see below for instructions on Microsoft Word, PowerPoint, and PDF.


Accommodated exams must be provided time extensions on Canvas. For instructions on how to provide extended time on Canvas exams view the following Canvas Tutorial.

Zoom (desktop & online versions) are accessible. Zoom links can be posted on Canvas or sent by email. Participants are required to use headset for audio input & output.

Additional Remote Teaching Information is available from E-Campus



The key to migrating to an online format is posting accessible documents.  An accessible document is an electronic document which can be used by everyone, including students with disabilities who use screen readers.

Use existing accessibility features in Adobe Acrobat, Microsoft Word, and PowerPoint to create accessible instructional materials. This will ensure all users including those who use screen readers will be able to access and learn the content of the documents.


Microsoft Word and PowerPoint  (PPT)


Microsoft Word Accessible Template



PowerPoint Accessible Template


Both Word & PowerPoint have built-in accessibility checker that allows you to check accessibility problems in your document. To access Accessibility Checker:


  • Select File > Info > Check for Issues > Check Accessibility
  • Follow instructions to identify and fix accessibility issues in Word and PowerPoint.




Not all pdf documents are accessible. When converting Word or PPT to PDF check for accessibility.

To check to see if your pdf document is accessible, follow instructions below.


  1. Open your pdf document with Adobe Reader or Acrobat Professional.
  2.  Go to View tab on the top and select Read Out Loud to activate the Read Out Loud feature.
  3. Go back to View tab and select either Read This Page Only or Read to End of Document to read and listen to your document.


Video Tutorial


For students who are Deaf and Hard of Hearing please contact AEC’s DHOH Program to make arrangements for online captioning.  


Phone: (408) 924-6542

Fax: 408-924-5999



Deaf and Hard of Hearing

LIVE (Synchronous):

  • Requires remote captioning
  • If live, it is best to use Zoom
  • Zoom requires a link where the instructor (host) accepts the Captioner
  • Click on closed caption and assign someone to caption which should be already be in place, secured by the DHOH Program
  • Once assigned the Captioner can join the meeting remotely and control the captioning capabilities in real-time


SELF-PACED (Asynchronous)

  • Students can access the class on Canvas or the instructor’s platform of preference meeting deadlines and studying at their own pace
  • Students follow instructions on how to complete assignments and how to submit assignments
  • There may also be chat rooms for students to interact through online discussion posts
  • There may also be videos which will need to be Captioned prior to posting
  • This option does not have a need for remote Real-time Captions.