After meeting with an AEC Counselor to determine eligibility for services, alternative media may be approved for students with a verified print disability. Possible alternative media formats include Braille, e-text (electronic text), and large print. Alternative format is produced for curriculum requirements only and are determined by individual student need and the ability to provide the curriculum material in the desired format.
- Once approved for service, students must meet with the Alternative Media Coordinator to discuss and determine appropriate format and receive training on the prescribed assistive technology.
- Students are responsible for requesting AMC services each semester they are required.
- Students are responsible for providing an SJSU-issued e-mail address.
- Students must own a physical copy of the textbook(s) and/or possess other curriculum handouts, course readers, etc.
Once students are enrolled in their courses the student is responsible for completing a book request form for each required textbook in MyAEC. The following information must be included for each book request:
- Book title
- ISBN number (13 digits)
Textbooks are initially requested from the publisher. However, if publisher files are not available, students must provide their textbook for production.
Students adding classes during the beginning of the semester must obtain a list of books for each class and request in MyAEC immediately. Late requests will be honored provided the student making the request understands the AMC will set the timeline for completion of the work accordingly. Late submissions are those requests received after the semester begins.
Students will be provided with one alternative format copy for each material required for academic use. This electronic file is copyrighted and may not be reproduced or distributed in a format other than a specialized format exclusively for AMC users. Any further reproduction or distribution in a format other than a specialized format is an infringement of the laws governing the production and distribution of alternative media.
AMC personnel will notify the student by their SJSU-issued e-mail address when the alternative media is complete and ready to download. AMC will use WeTransfer to send all completed files.
Ask instructor if the material(s) is in electronic format.
If yes, the instructor should e-mail the electronic copy to the student or to the Alternative Media Center (AMC) at: firstname.lastname@example.org
If the information is available on a web site (i.e., New York Times, San Jose Mercury News, etc.), e-mail the file to the AMC.
If the material is not available in electronic format submit the hardcopy material to the AMC.
Every effort will be made to provide alternative media in a timely manner. Production time for alternative format requests is determined on a case-by-case basis upon review of material to be formatted and converted. AEC strives to make every effort in working with publishers to submit requests, however it is important to know that once a request has been made there are no guarantees that the publisher will respond in a timely manner. The following durations are approximate turn-around times for the corresponding alternative media format:
E-books ordered direct from publisher: 3 to 6 weeks.
AMC produced e-files: 10 working days; production time could be extended depending on the format of the textbook and the time of semester the request is placed.
Course notes, syllabi, articles: 48 to 72 hours.
Braille request submitted in electronic format: varies; please contact email@example.com to have your request evaluated for an estimation of completion time.