Graduate Student Travel Awards

 

Temporarily Suspended Due to COVID-19 Crisis

 

Overview of Program

Any matriculated graduate student in good academic standing at SJSU is eligible to apply for a Graduate Student Travel Award. Applications are submitted via this application form, and will be reviewed by the College of Graduate Studies in the order they are received. We may ask the faculty mentor/advisor to comment on the application. Applications should be submitted as early as possible; we can not assure rapid review of applications and reimbursement is only allowed for awards approved prior to travel.

Normally, all awarded travel expenses are reimbursed after the travel. However, if paying for the travel in advance is an economic hardship, please contact us here, and we may be able to assist.

Applications for travel awards will be evaluated based on the following priorities:

  • Highest priority – travel to collect data or visit an archive or site to advance an active RSCA project.
  • High priority – travel to present or perform the student’s RSCA work at a conference or similar disciplinary venue.
  • Lower priority – travel to attend a conference or meeting that is valuable to the student’s education, but where the student is not presenting.
  • Not awarded – funds for travel that does not advance the student’s graduate education. Travel for study abroad programs is not eligible for this award.

Preference will be given to travel that significantly benefits your graduate education. Please note that the description of how the travel will benefit your graduate education that you submit in your application will be used to assess the merit of your proposal.

Rules, Requirements, and Restrictions

  • Travel awards are limited to the actual expenses, but in no case more than $1500 for domestic travel and $2000 for international travel. Partial funding through this program may be supplemented by travel funds from other sources* but in such cases documentation must be provided to assure that the various sources are not funding the same specific expense.
  • No graduate student will be approved for a travel award more than once per academic year.
  • If an application for Graduate Student Travel Award is approved for award, the student must complete a Travel Approval Request form, a Student Travel Informed Consent form, and provide other support documentation. In some cases, travel insurance may be required. Do not submit these with the application. We will request these items if the award is approved. No reimbursement will be provided if these documents are not submitted prior to travel.
  • Travel is prohibited to certain U.S. states listed here. This restriction is because travel awards are funded by California state funds, and travel to these states would violate AB 1887.
  • International travel requires approval by Department Chair, Dean, Provost, and President and may require Chancellor’s Office approval if traveling to a “war risk” country.
  • Travel must comply with university policies as described in the SJSU Travel Guide.
  • Award recipients will be required to submit a very brief (~1 paragraph) reflection on how the supported travel was beneficial to their graduate education.

*Other sources of funding to support graduate student travel include:

Departmental or College Travel Funds
Associated Students Travel Fund (request funds here)
Conferences often have travel award programs for students
COAST
CSUPERB