Graduate Student Virtual Travel Awards

Overview of Program

Due to the COVID-19 crisis, our Graduate Student Travel Awards program has been suspended. However, we are pleased to announce the Graduate Student Virtual Travel Awards that are open to any matriculated graduate student in good academic standing at SJSU who wish to apply. This award will support registration costs and other fees associated with virtual events (up to $500). Applications are submitted via this application form, and will be reviewed by the College of Graduate Studies in the order they are received. We may ask the faculty mentor/advisor to comment on the application. Applications should be submitted as early as possible; we cannot assure rapid review of applications, and reimbursement is only allowed for awards approved prior to the attended event.

Normally, all awarded expenses are reimbursed after the event. However, if paying for the event in advance is an economic hardship, please contact us here, and we may be able to assist.

Applications for event awards will be evaluated based on the following priorities:

  • Highest priority – any virtual travel used to collect data or visit an archive site to advance an active RSCA project.
  • High priority – virtual travel to present or perform student RSCA work at a virtual conference or similar disciplinary venue.
  • Lower priority – virtual travel to attend a virtual conference, meeting, or workshop that is valuable to the student’s education, but where the student is not presenting.
  • Not awarded – funds for virtual travel that does not advance the student’s graduate education. 

Preference will be given to virtual travel that significantly benefits your graduate education. Please note that your application description of how the virtual travel will benefit your graduate education will be used to assess the merit of your proposal.

Rules, Requirements, and Restrictions

  • Awards are limited to actual incurred expenses and will be capped at a maximum of $500. Partial funding through this program may be supplemented by travel funds from other sources* but in such cases documentation must be provided to assure that the various sources are not funding the same specific expense.
  • No graduate student will be approved for an award more than once per academic year.
  • Award recipients will be required to create an Open Research and Contributor ID (ORCiD) account. Registration is free and an account can be created here.

*Other sources of funding to support graduate student travel include:

Departmental or College Travel Funds

Student Research, Scholarship, and Creative Activity (RSCA) Grant Initiative
Associated Students Travel Fund (request funds here)
Conferences often have travel award programs for students