Thesis and Dissertation Guidelines/Forms

The Thesis and Dissertation Guidelines [pdf] must be read by all students who plan on submitting a master's thesis or dissertation to Graduate Studies. These guidelines are effective Fall 2016. Previous versions of the guidelines no longer apply. The SJSU thesis guidelines also include templates for the introductory pages of your thesis or dissertation that must be followed.

Submission Forms

Thesis/Dissertation Information Packet [pdf]

Last updated November 2019. All pages must be filled out and included when you initially submit your thesis to the College of Graduate Studies for review. This packet includes the following forms, which are listed below individually:

Thesis/Dissertation Information Form [pdf]

Please make sure to select the style guide you are using or journal guidelines and sample.

Thesis/Dissertation Committee Approval Form [pdf]

Must be signed by all your committee members at the time you send your thesis to the College of Graduate Studies. The Thesis Committee Approval Form serves as evidence that your committee members have all approved your thesis. The thesis itself should contain only a thesis committee page that lists your committee members and follows the template provided in Appendix D of the thesis guidelines. Digital or handwritten signatures are accepted from faculty members on the Thesis Committee Approval Form.

SJSU License Agreement [pdf]

Updated to include several different embargo options pursuant to University Policy S14-10. Please fill out the thesis information packet completely. The thesis information packet must be included as a separate attachment when you email your thesis for initial review to the College of Graduate Studies (i.e., do not incorporate the forms into your thesis document). Digital or handwritten signatures are accepted from the student on the SJSU License Agreement.

IRB or IACUC Approval Letter (If Applicable)

If research for your thesis involves either human or animal subjects, you must provide evidence that you had obtained the appropriate permission before conducting your research and collecting any data. Approval is needed from either the SJSU Human Subjects - Institutional Review Board (IRB) or the SJSU Institutional Animal Care & Use Committee (IACUC). IRB or IACUC approval letters should be included as separate attachments when you email your thesis for initial review to Graduate Studies.

Copyright Information

If copyrighted material is included in your thesis, you must obtain permission from the copyright owner and provide evidence that such permission was obtained at the time that you submit your thesis to the College of Graduate Studies. Examples of copyrighted material may include any images that are not your own - tables, figures, graphs, photographs, maps - as well as extensive portions of text, such as the reproduction of journal articles. See the following link, Copyright Information, for further guidance.

If you are using materials or reproductions in your thesis or dissertation that are copyright protected, a statement from the copyright owner granting you permission to use the material must be submitted with the thesis or dissertation. Examples of copyrighted material may include any images that are not your own - tables, figures, graphs, photographs, maps - as well as extensive portions of text. The College of Graduate Studies will accept permission letters that were received by a student via email; however, the Sample Permission Letter For Use of Previously Copyrighted Material (pdf) provided by the publisher of your thesis or dissertation, ProQuest, is recommended. The permission letter must state that the copyright owner is aware that ProQuest may supply single copies upon request and may proceed under the contract on the publishing agreement that you select for your thesis or dissertation (e.g., embargoes). Permission may need to be sought from the author, publisher, or repository (i.e., museum or archive) depending on who owns the copyright.

All copyrighted material must include the correct citation within your thesis or dissertation (i.e., Reprinted with permission from..., Adapted from..., Modified from...) regardless of what other style guides require. The formatting of the citation will depend on the preferences of the copyright owner.

If you do not submit evidence of permission by the publication deadline, the copyrighted material must be omitted from your thesis or dissertation.

In addition to supplying evidence of having received permission to reproduce copyrighted material you must also mail copies of the permission letters to ProQuest after uploading the final PDF version of your thesis or dissertation to the ETD administrator. Include with your correspondence your name, the title of your thesis or dissertation, the name of the university, and the ETD submission ID. Your submission ID will be sent to you in an email after you submit your thesis or dissertation using the ETD administrator. Keep the original permission letters for your records.