Commencement Crew and Faculty

Commencement Crew

We need your help to make these ceremonies an incredible experience for all who attend. Make a BIG impact on our graduating students and their guests by volunteering for the Commencement Crew!

Or if you're a faculty member, show your pride for your graduating students by attending the commencement ceremony in your academic regalia. Faculty are also invited to participate as a Faculty Marshal to help students cross the stage during their ceremony.

For position descriptions and how to sign up, check out the details below:

Position Descriptions

• Greeters (indoor & outdoor)

  • Indoor Greeters: Responsible for welcoming guests into the event while providing basic directional information in the venue.

    Outdoor Greeters: Responsible for greeting guests as they arrive on campus and providing them with basic event and directional information to get to the event venue.

• Student Check-In (outdoor)

  • Responsible for checking in our graduating students as they arrive outside the event venue.

• Student Seating (indoor)

  • Responsible for meeting graduating students on the arena floor and ushering them to their reserved seating section inside of the event venue.

• Box Office (indoor)

  • Distribute guest tickets and provide basic way finding and event information to students and guests

• Event Set-Up (pre and post-event support)

  • Critical to building the top-notch Commencement experience that SJSU is proud of, this team will help produce printed items, assemble event-critical materials and other miscellaneous tasks before and after the official commencement ceremonies occur.

• Faculty Marshal (indoor)  

  • Interested in being a Faculty Marshal? 

    Contact your College Dean's office directly to request to participate as a Faculty Marshal during eligible ceremonies.

    Faculty Marshals work alongside the Student Seating Team during each ceremony to assist students in leaving and returning to their seats during the stage cross portion of the event. This role is essential in ensuring each student is recognized and the ceremony is kept on schedule. Faculty Marshals will process in with the ceremony faculty group at the beginning and end of the ceremony, in academic regalia, and will have a reserved seat in the Student Seating Section.

How To Sign Up

Sign-up as a Commencement Ambassador by submitting your availability through the Spring 2024 Commencement Ambassador Form

If you have any questions please email commencement@sjsu.edu

Faculty Rental Regalia

Faculty who would like to participate in the ceremony but need academic regalia may rent them from our official vendor at no cost.
Deadline to order is April 22, 2024 at 8:59pm (Pacific Time)

Rent Your Faculty Regalia Here

1. Select the "Rent Faculty Regalia - Order Now" option
2. Choose your degree type from the drop down menu
3. Select "Cap & Gown" next to the "Home" button
4. Fill in your personal information and click "Add to Cart"
5. Verify your order details are correct then click "Checkout"
6. Enter your shipping information in the the "Billing information" section and check the box "Billing information is the same as Shipping", then enter your sjsu.edu email address, and click "Continue" at the bottom

Rental orders will arrive with a return address labels to ship back after use. Packages must be returned/postmarked by 1-2 days after the final Commencement date.

(You will not be charged for your rental. It is our pleasure to cover the cost of your regalia rental order for the commencement ceremony)

Event Parking

Faculty and staff may use their existing parking permit to park on campus during the ceremonies. If you do not have a parking permit, event parking permits will be available for purchase at a later date.

* Confirm when your permit expires by logging into your Parking Services portal and clicking "View Your Permits"
** If you have questions about your permit or experience issues, please contact Parking Services at parking@sjsu.edu

Additional Details

Commencement Crew members will receive training and access to packaged snacks before and after each shift.

* Shift times may vary slightly from the posted times, depending on your role and the needs for each ceremony. Thank you for your support and understanding.

** All staff (CSUEU/MPP) must obtain approval from their appropriate administrator before completing the Commencement Staffing Form. Please note: Non-exempt employees are eligible for overtime compensation or Compensatory Time Off (CTO) for hours worked over 40 hours in the work week. Faculty are not required to have appropriate administrator approval.

Still have questions? Email the commencement office at commencement@sjsu.edu