Accounting Forms and Resources
Accounting Services Forms
- Application for Petty Cash or Change Fund [pdf]
Used to establish a new petty cash or change fund and to change custodian.
- Billing Request to Outside Customers [xlsx]
Used to request an invoice to be issued to an outside customer (e.g. a sorority/fraternity or the City of San José) for services provided by a department.
- Capital Assets Donation Summary [pdf]
For Research Foundation, Tower Foundation, and University Advancement use only. Use for to report monthly university capital assets donation of equal or more than $5,000.
- Donated Property [pdf]
Used by Auxiliary for property donated by them to the university.
- Journal Entry Upload Template [xlsx]
Detailed instructions and template for completing a journal entry upload request for transactions that cannot be performed in Financial Transaction Services (FTS).
- Non-Monetary Gift Acceptance Form [pdf]
A University Advancement form to complete before accepting a proposed gift.
- Trust Fund Agreement [DocuSign]
Used to establish or update a trust fund.