Pre-Award Roles and Responsibilities

The successful proposal development and submission process is a collaborative team effort between the principal investigator and the Sponsored Programs manager

Principal Investigator Responsibilities

As described in Academic Senate Policy S94-8, the principal investigator must be a faculty member with a tenure-track appointment who holds the rank of professor, associate professor or assistant professor. Persons with appointments carrying other instructional titles, including those in a visiting or adjunct grade, may act as co-principal investigators. Without the special recommendation of the department chair and college dean, and approval by the associate vice president (AVP) for Research, individuals with other instructional titles may not serve as sole principal investigators.

During the proposal development and submission phase the principal investigator is responsible for:

  • Initiating contact with the SJSU Research Foundation,
  • Reading and understanding the funding opportunity guidelines,
  • Complying with SJSU and Research Foundation policies and procedures regarding the review and approval of proposal submissions,
  • Ensuring that all the information in the proposal is presented in a manner that is complete, accurate, and developed according to the practices commonly accepted within the scientific community,
  • Ensuring that all required university forms and certifications are completed in a timely manner,
  • Ensuring that all work and activities will be performed as described in the proposed project if the application is chosen for an award.

Sponsored Programs Manager Responsibilities

The initial contacts for proposal development are Sponsored Programs managers who work with principal investigators and project teams by providing assistance throughout the proposal development, submission and award or declination process.

During the proposal development and submission phase the Sponsored Programs manager’s responsibilities include assistance with the following:

  • defining research goals,
  • interpreting sponsor’s guidelines
  • reviewing and editing proposal documents,
  • developing and ensuring accurate project budgets,
  • initiating and monitoring on-campus review (routing) processes,
  • ensuring adherence to institutional, sponsor, and governmental guidelines,
  • submitting proposals in accordance with guidelines,
  • negotiating awards and contracts.