Proposal Routing and Submission

 The Office of Sponsored Programs (OSP) is here to ensure that proposals meet all federal, state, other sponsors, and university guidelines and requirements. Investigators are strongly urged to allot ample time for a detailed proposal review (full review) and the required routing prior to submission. The earlier investigators notify OSP about their intent to apply for funding, the better service OSP can provide. OSP staff can review the request for proposal with an investigator, develop a proposal preparation checklist to help complete required forms, and help connect the investigator with other resources on campus to ensure a successful submission of the proposal. 

Routing Requirements

In order for the proposal routing process to begin, final budget and budget justification,
as well as a completed draft of the abstract that addresses all elements of the proposed scope including details of any cost share or use of facilities required must be submitted to OSP at least seven working days prior to the sponsor mandated proposal submission deadline. Any changes to the final budget/budget justification or cost-share elements after the routing has initiated will require the routing process to begin again, which may delay the potential submission.

University Approvals

CSU Sponsored Programs Administration Policy 11002.01 requires university approval prior to proposal submission. Proposals must be approved by the department chair(s), college dean(s), VP for Administration and Finance, and the AVP for Research. The university and its authorized signers reserve the right to stop the proposal routing and withdraw any submitted proposal that does not comply with CSU and university policies, and/or state and federal regulations.

Successful Submissions

For proposals that are submitted to OSP less than the seven working days before the sponsor mandated deadline, every effort will be made to submit the proposal to meet the sponsor’s deadline. However, a thorough review by required university personnel (chair, dean, VP for Admin & Finance, and AVP for Research) as well as the review by OSP for compliance, completeness, and timely submission may not be possible. A Proposal Submission Timeline  has been created to provide detailed steps in the process and to help ensure timely and successful proposal submissions. 

NOTE: There is no guarantee of a successful submission when a completed proposal is received less than seven working days prior to the deadline regardless of prior notification. The proposal may be halted by university personnel who do not have sufficient time for review or to resolve outstanding issues, or OSP may not have sufficient time to provide a complete submission as proposals already in the queue for submission on the same date will be given first priority.  

Related Links:

Proposal Routing and Submission FAQs [PDF]