Reporting Violations

Use the Academic Integrity Reporting Form to report all potential violations of academic dishonesty (cheating and plagiarism) as stipulated in the Academic Integrity Policy.

Academic Integrity Reporting Form

Use the Incident Reporting Form to report all potential violations of the Student Conduct Code.

Student Conduct Code General Reporting Form

1. What happens when I report a student to Student Conduct and Ethical Development?

Student Conduct and Ethical Development requests the student to schedule a Conference (meeting). Conferences are facilitated discussions between the Student Conduct Administrator and the student regarding alleged violations of the Student Conduct Code. Executive Order 1098 governs the procedures San José State University follows in student discipline cases.

2. What will happen at this Conference?

Students will be informed of the student conduct process and the evidence that lead to the alleged violation. Students will have the opportunity to tell the Student Conduct Administrator their side of the incident. Students are asked to take responsibility for violations and enter into an agreement with the University. If no agreement can be reached, students can request a hearing.

3. Will I attend the Conference to give my side of the incident?

No, the referring party does not attend the Conference. Student Conduct and Ethical Development meets with the student in a confidential meeting. In the event of a hearing, the referring party may be called to provide facts on the case.

4. Will I be told the results of the case?

Federal law protects the privacy of educational records as dictated by the Family Educational Rights and Privacy Act (FERPA). Decisions regarding disclosure of the case results will be determined by legitimate educational interest. In following campus protocol, the Office of Student Conduct & Ethical Development will inform faculty via email of the sanction outcome for academic dishonesty cases.

5. What if I don’t want to ruin the student’s life or keep them from getting into a graduate school, or from getting a job?

As an educational institution one of our primary goals for the campus disciplinary process is to help students learn from their mistakes. Usually, no permanent records are retained, and nothing goes on a student’s transcripts regarding specific behavior or actions. Disciplinary probation, suspension or expulsion will be noted on student transcripts with varying degrees of time. Disciplinary records are confidential and generally cannot be released to others without the student’s consent. In all but a very few cases, a student discipline record will not prevent one from applying and being admitted into medical, law, dental, or other professional or graduate schools.


  • Instructor suspects a student has violated the Academic Integrity Policy.

  • Keep the original copy of the assignment/paper/exam, if the student asks for his/her work back, provide them with a duplicate copy.

  • Do not assign a grade or grade penalty to the assignment until you have met with student and you have determined whether or not the student is going to accept responsibility for the violation.

  • Inform the student that you have concerns with the assignment and you would like to discuss it. If more than one student is involved, meet with each student individually. Ask each student to bring a copy of their work and their reference materials to the meeting.

  • If you have identified the sources yourself, have them available for reference during the meeting.

  • From this meeting the instructor should get a sense of how the student constructed the assignment or that he/she did violate the academic integrity policy.

  • If the student admits to violating the academic integrity policy, the instructor may then assign a grade penalty. If the student denies violating the policy but the instructor is convinced otherwise and has the documentation to prove otherwise, the instructor has the following options:

    1. Oral Reprimand
    2. Re-do Assignment
    3. Lower Grade on the Evaluation Instrument (assignment, test, quiz)
    4. Failure on the Evaluation Instrument (assignment, test, quiz)
    5. Reduction in Course Grade
    6. Failure in Course Grade
  • Fill out the online reporting form for violations to the Academic Integrity Policy.

  • Attach all supporting documentation to the Academic Integrity Reporting Form.  

  • When referring a case to the Student Conduct and Ethical Development, faculty are reminded that the burden of proof is on the faculty member to demonstrate that the violation has occurred.

Reporting Outcomes

Faculty will receive an email stating that Student Conduct and Ethical Development has received the report. We will notify faculty of the outcome by email.