Program Withdrawal

The Study Abroad and Away office has a strict withdrawal policy in regards to its short-term programs. Please read the following sections very carefully, as withdrawing from a program can have academic and financial repercussions. The Study Abroad and Away office will inform the Bursar's Office and the Registrar's Office (if applicable) of any student withdrawals.

For Faculty-Led Programs (FLP) and Summer School Abroad programs (SSA), click here.

For Alternative Break Programs (ABP), click here.

Faculty-Led Programs and Summer School Abroad  

Click on the links below for information regarding withdrawing from FLPs and SSAs. 

Withdrawal Prior to Departure

  Prior to Course Registration

  After Course Registration

  Refund Schedule

Withdrawal After Arrival

Withdrawal Prior to Departure

 

Prior to Course Registration

If you withdraw from an FLP or SSA after submitting the Commitment to Participate form, you will immediately forfeit your $500 non-refundable deposit and may also be responsible for additional charges.

To officially withdraw from a program, you must:

  • Send an email to spartansabroad@sjsu.edu to inform the Study Abroad and Away office and the Program Leaders (if applicable) of your decision to withdraw so that all costs incurred to that point can be calculated. The timestamp of the email in which this notification is received will be used as the official date that you submit the withdrawal request. The official withdrawal date will hold you accountable for any charges incurred up to that point, according to the refund schedule.
  • Complete the Short-Term Program Withdrawal Form.
  • Complete the Financial Petition Form if you want to request a refund or reversal of outstanding charges. This form must be submitted within 30 days of program withdrawal in order to be considered.

The Study Abroad and Away office will send you a follow-up email with information about the next step of the process after your request has been reviewed. 

If you have received Financial Aid, grant or scholarship funding provided by San José State University for the program, upon your withdrawal, aid will be reversed and you will be responsible for the entire balance of the program. Withdrawal from the program may affect your financial aid status and require return of aid to the federal government. You should consult the Office of Financial Aid immediately in the event that you withdraw from the program.

In the event you are placed on probation or removed from SJSU after acceptance, it is your responsibility to withdraw from your program.

After Course Registration

If you withdraw from an FLP or SSA after submitting the Commitment to Participate form and after registering for the course, you will immediately forfeit your $500 non-refundable deposit. You will also be responsible for additional charges according to the refund schedule.

To officially withdraw from a program, you must:

  • Send an email to spartansabroad@sjsu.edu to inform the Study Abroad and Away office and the Program Leaders (if applicable) of your decision to withdraw so that all costs incurred to that point can be calculated. The timestamp of the email in which this notification is received will be used as the official date that you submit the withdrawal request. The official withdrawal date will hold you accountable for any charges incurred up to that point, according to the refund schedule.
  • Complete the Short-Term Program Withdrawal Form.
  • Complete the Drop Petition Form (the form will require the faculty's signature) and return the form to the Study Abroad and Away office by email at spartansabroad@sjsu.edu.
  • Complete the Financial Petition Formif you want to request a refund or reversal of outstanding charges. 

The Drop Petition Form and the Financial Petition Form (if applicable) must be submitted to the Study Abroad and Away office at spartansabroad@sjsu.edu within one week of submitting your withdrawal request. If you are not able to submit the documents by the given timeline, please contact the Study Abroad and Away office immediately at spartansabroad@sjsu.edu and let us know. 

The Study Abroad and Away office will send you a follow-up email with information about the next step of the process after your request has been reviewed.

If you have received Financial Aid, grant or scholarship funding provided by San José State University for the program, upon your withdrawal, aid will be reversed and you will be responsible for the entire balance of the program. Withdrawal from the program may affect your financial aid status and require return of aid to the federal government. You should consult the Office of Financial Aid immediately in the event that you withdraw from the program.

If you withdraw from an FLP or SSA course prior to the class start date, you will be removed from the roster without a W placed on your academic transcript.

In the event you are placed on probation or removed from SJSU after acceptance, it is your responsibility to withdraw from your program.

FLP & SSA Refund Schedule

Refund Time Frame Refund Amount

60+ days prior to program class start date

Refund 100% of Tuition Fee
Minus $300 Program Fee
Minus $200 Administration Fee

60 to 31 days prior to program class start date

Refund 100% of Tuition Fee
Minus 50% Program Fee
Minus $200 Administration Fee

30 days prior to program class start date

Refund 100% of Tuition Fee
Refund 0% Program Fee
Minus $200 Administration Fee

After program class start date  No Refund 

 

 

 

 

 

 

 

 

 

 

* Program class start date and program fee vary by program.

 

Withdrawal After Arrival

Voluntary

If you decide to withdraw on your departure date or after you have arrived at the program site, you must first discuss the situation with the Program Leader (if applicable) on-site. You must submit a signed and dated statement of explanation to the Program Leader (if applicable) on-site. This statement must indicate that you understand that effective the date indicated, you will no longer be considered a student or participant in the program, and are therefore responsible and liable for your own actions, schedule, transportation home, insurance, etc. 

To officially withdraw from a program after you have arrived at your program destination, you must:

  • Submit a signed and dated statement of explanation to the Program Leader (if applicable) on-site.
  • Send an email to spartansabroad@sjsu.edu to inform the Study Abroad and Away office and the Program Leaders of your decision to withdraw so that all costs incurred to that point can be calculated. The timestamp of the email in which this notification is received will be used as the official date that you submit the withdrawal request. The official withdrawal date will hold you accountable for any charges incurred up to that point, according to the refund schedule.
  • Complete the Short-Term Program Withdrawal Form.
  • Complete the Drop Petition Form (the form will require the faculty's signature).

San Jose State University is not responsible for refunding any personal expenses (e.g. flights, spending money, etc.) Airfare and other individual expenses are the responsibility of the student.

Withdrawal requests submitted after the program class start date are not eligible for refund of program fees. Refunds for any recoverable tuition and fees will be according to standard university policy, as stated in the Catalog

If you withdraw from, depart or are removed from an FLP or SSA program before its formal completion, you may be ineligible for academic credit for the courses in which you enrolled. If you receive permission to return home early, you may be eligible to receive a grade of “W” on your academic transcript. Deadlines and procedures for receiving a grade of “W” will be in accordance with the standard university policy as stated on the web page of the SJSU Registrar.

The Study Abroad and Away office will send you a follow-up email with information about the next step of the process after your request has been reviewed.

 

Alternative Break Programs

Click on the links below for information regarding withdrawing from Alternative Break Programs.

Withdrawal Prior to Departure

  Refund Schedule

Withdrawal After Arrival

Withdrawal Prior to Departure

To officially withdraw from a program, you must:

  • Send an email to spartansabroad@sjsu.eduto inform the Study Abroad and Away office and the Program Leaders (if applicable) of your decision to withdraw so that all costs incurred to that point can be calculated. The timestamp of the email in which this notification is received will be used as the official date that you submit the withdrawal request. The official withdrawal date will hold you accountable for any charges incurred up to that point, according to the refund schedule.
  • Complete the Short-Term Program Withdrawal Form.
  • Complete the Financial Petition Form if you want to request a refund or reversal of outstanding charges. This form must be submitted within 30 days of program withdrawal in order to be considered.

The Financial Petition Form (if applicable) must be submitted to the Study Abroad and Away office at spartansabroad@sjsu.edu within one week of submitting your withdrawal request. If you are not able to submit the documents by the given timeline, please contact the Study Abroad and Away office immediately at spartansabroad@sjsu.edu and let us know. 

The Study Abroad and Away office will send you a follow-up email with information about the next step of the process after your request has been reviewed.

In the event you are placed on probation or removed from SJSU after acceptance, it is your responsibility to withdraw from your program.

ABP Refund Schedule

Refund Time Frame Refund Amount

46+ days prior to program start date

Refund 100% of Program Fee
Minus $200 Administration Fee

45-31 days prior to program start date

Refund 75% of Program Fee
Minus $200 Administration Fee

15-30 days prior to program start date

Refund 50% of Program Fee
Minus $200 Administration Fee

1-14 days prior to program start date

Refund 25% of Program Fee
Minus $200 Administration Fee

On/after program start date  No Refund 

 

 

 

 

 

 

 

 

 

 

* Program start date and program fee vary by program.

Withdrawal After Arrival

Voluntary

If you decide to withdraw on your departure date or after you have arrived at the program site, you must first discuss the situation with the Program Leader (if applicable) on-site. You must submit a signed and dated statement of explanation to the Program Leader (if applicable) on-site. This statement must indicate that you understand that effective the date indicated, you will no longer be considered a student or participant in the program, and are therefore responsible and liable for your own actions, schedule, transportation home, insurance, etc. 

To officially withdraw from a program after you have arrived at your program destination, you must:

  • Submit a signed and dated statement of explanation to the Program Leader (if applicable) on-site.
  • Send an email to spartansabroad@sjsu.edu to inform the Study Abroad and Away office and the Program Leader(s) of your decision to withdraw so that all costs incurred to that point can be calculated. The timestamp of the email in which this notification is received will be used as the official date that you submit the withdrawal request. The official withdrawal date will hold you accountable for any charges incurred up to that point, according to the refund schedule.
  • Complete the Short-Term Program Withdrawal Form.

San Jose State University is not responsible for refunding any personal expenses (e.g. flights, spending money, etc.) Airfare and other individual expenses are the responsibility of the student.

Withdrawal requests submitted after the program start date are not eligible for refund.

The Study Abroad and Away office will send you a follow-up email with information about the next step of the process after your request has been reviewed.