Academics

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Credit and Courses

Participants in SJSU study abroad programs at partner universities (all long-term programs and Summer School Abroad programs) are guaranteed to receive “resident credit” for all coursework taken at partner universities. This means that units taken on SJSU programs will count towards overall graduation unit requirements. Course equivalencies for major, minor, or General Education requirements are determined and approved by advisors in corresponding departments. Students accepted into SJSU programs will be given detailed advice on how to get their classes approved. All coursework taken abroad on these programs will be posted on the students’ official SJSU records/transcripts and is not considered “transfer credit.” 

Participants on Faculty-Led Programs will receive SJSU credit that will count towards overall graduation unit requirements. Courses will appear on the SJSU transcript similar to other courses taken on campus, as they are SJSU courses taught by SJSU faculty.

Grades

All courses taken for a grade abroad will be factored into students’ GPA. The SJSU Study Abroad and Away office does not perform grade conversions or grading curves for classes taken at partner universities; grade conversions are performed by the Office of the Registrar according to standards set by that office. If you would like to take a class at a partner university as pass/fail instead of for a grade, the appropriate paperwork must be completed before going abroad. It is too late to apply for a class to be counted as pass/fail after the class has begun.

Registration

Registration procedures vary depending on the program.

For long-term programs, some partner universities allow students to register early and courses are confirmed before arrival. Others have students register upon arrival or during the first few weeks of class. Participants should be as patient and flexible as possible when following the host institutions’ procedures. Students should have alternate choices for courses, in case some classes are not offered. Students should not be registered in courses at SJSU while studying abroad unless they are taking an online SJSU course in addition to classes at their host university. Students are limited to taking a single online course at SJSU while abroad on their program. 

For Faculty-Led Programs and Summer School Abroad programs, students will receive an email notifying then when their course registration is open. Students will have a specific window of time, from the date of the notice to the stated deadline, to register for their program course online through their MySJSU account.

Academic Approval Form (AAF)

Students who are accepted into an SJSU Exchange, ISEP, or CSUIP semester or yearlong program need to complete the AAF Docusign form prior to leaving for their abroad program. In some rare situations, students can complete their AAF while they are abroad particularly if they enroll in a new course that was not originally on their AAF. Please check the links below for the right Docusign form and procedure:

    • General Education (GE) Requirements: The Undergraduate Education (UE) office reviews and approves all GE requirement requests. Click here to visit their website and to follow  their 3-step process which includes emailing the UE team with a list of the abroad courses and the GE requirements you're requesting to fulfill abroad. They will review the proposed courses and complete the AAF Docusign form and route it to you and the Study Abroad & Away office for final approvals and filing. 
      1. Final Process: Once the Undergraduate Education office has approved and signed AAF will be routed back to you after all have signed for your final signature. Download a PDF copy of your completed AAF and upload it to your account on the Spartans Abroad Portal to help the Registrar's Office to process your host university's transcript when it arrives at SJSU at the end of your term abroad.

    • Business Major and Minor Requirements:  The Jack Holland Student Success Center has their own academic approval form that you will complete for any Business course approvals. You will need to connect with a business advisor for consultation and instructions on completing the Business Academic Approval Form. Please see service #3 on this advising webpage to schedule an appointment with a business advisor: https://www.sjsu.edu/lcobssc/advising/study-abroad-advising/index.php
    • Final Process: Once the Business School advisor has approved and signed the AAF, it will be routed back to you after for your final signature. Download a PDF copy of your completed AAF and upload it to your account on the Spartans Abroad Portal to help the Registrar's Office to process your host university's transcript when it arrives at SJSU at the end of your term abroad.
    • All Other Major and Minor Requirements: All non-business major and minors must use this DocuSign form to get approvals from their major or minor faculty academic advisors. Start by completing the PowerForm Signer Information with the following information:
      1. Add your name and email
      2. Add your major advisor's name and email (ONLY if you are requesting major requirement courses).
      3. Add your minor advisor's name and email (ONLY if you are requesting minor requirement courses)
      4. Scroll to the bottom and click on "Begin Signing" for the DocuSign form.
      5. Once you're on the DocuSign form, complete the top section with your name and contact info, program information, term / year abroad, etc. and navigate to the appropriate major or minor section.
      6. Major or Minor Course sections: List your abroad course numbers and titles in column A, the SJSU unit in column B, attach the course syllabus (required). Students are required to attach course syllabus and any other information to help the faculty advisors in their review process. Once you've attached the required syllabus, then scroll to the bottom and click "Finish." The AAF will be routed to the correct major or minor advisor and the Study Abroad & Away office for their review signature. The signed AAF will be routed back to you after all have signed for your final signature.
        • Final Process: Download a PDF copy of your completed AAF and upload it to your account on the Spartans Abroad Portal to help the Registrar's Office to process your host university's transcript when it arrives at SJSU at the end of your term abroad.
    • University Electives: Students who wish to take courses abroad as electives must complete this DocuSign form to have the Study Abroad & Away office assign an equivalent SJSU course. Start by completing the PowerForm Signer Information with the following information:
      1. Add your name and email
      2. Do NOT add your major advisor's name and email
      3. Do NOT add your minor advisor's name and email
      4. Scroll to the bottom and click on "Begin Signing" for the DocuSign form.
      5. Once you're on the DocuSign form, complete the top section with your name and contact info, program information, term / year abroad, etc. and navigate to the University Electives section.
      6. University Electives: List your abroad course numbers and titles in column A, the SJSU unit in column B. No need to attach a syllabus so simply scroll to the bottom and click "Finish." The AAF will be routed to the Study Abroad & Away office for their review signature. The signed AAF will be routed back to you after all have signed for your final signature.
        • Final Process: Download a PDF copy of your completed AAF and upload it to your account on the Spartans Abroad Portal to help the Registrar's Office to process your host university's transcript when it arrives at SJSU at the end of your term abroad.