San Jose State University
 
 
 
 
June 2020 Edition
 
Volume 3 Issue 2
 
 
 
 
The New Normal
 
Update from Joanne Wright,
Senior Associate Vice President, University Personnel
 
 
Face Masks. Social Distancing. Shelter-in-Place. Daily Zoom Meetings. These are just a few of the things shaping the new normal. 

Santa Clara County has been under a shelter-in-place order since March 17 and overnight we had to dramatically change the way we work, the way we live, and the way we communicate with colleagues, friends, and family. Many of our working parents are now home-schooling their children. Many of us have remembered that we love to cook. A lot of us remembered that we don’t. It’s all different and it could be this way for quite some time. Even when we go back to campus, when we can dine in our favorite restaurant or visit our local bookstore, it will be different than it was just a few short weeks ago. And we don’t know exactly what the new normal will look like.

The unknown can be stressful. To assist during this time, we recently launched our Well-being Wednesday emails to provide employees tips on staying fit, managing stress, getting help when needed
 
and other wellness initiatives. This week we will be introducing Rebecca Ochoa, a dedicated counselor available to all SJSU employees who may need assistance at this time. Look for more information this Wednesday. We also announced online training in CSULearn and LinkedIn Learning that provide tips on working from home and how to balance work and life when both now take place in the same space. The CSU continues to add courses to its learning bundles and my staff is doing the same with the LinkedIn Learning collections.

Campus leadership continues to monitor the COVID-19 situation. I encourage you to stay on top of the various communications by visiting the Health Advisories/Novel Coronavirus (COVID-19) website regularly. A link to this website, as well as links to new UP forms, can be found on the Important COVID-19 Info page of our website.

I look forward to the day we can return to campus and I can see you in person instead of via Zoom. Take care and stay safe.
 
 
 
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Image by Gerd Altmann from Pixabay
 
 
COVID-19 Information
for Employees


Important COVID-19 information such as forms and leave policies can be found in the News section of the University Personnel website.
 
Subscribe to the UP News & Announcements Blog

If you have not done so already, subscribe to the UP News & Announcements blog to get email notices about announcements posted on our website. 
 
 
 
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Spartan Service Celebration and Staff Awards


Just before the shelter-in-place, we were able to honor 91 employees who reached milestones of 15, 20, 25, 30, 35 and 40 years of service. In addition, we recognized our first-ever Spartan Spirit, Distinguished Service, and Staff of the Year staff award winners and honorable mentions. It was a privilege to recognize our service honorees and nine outstanding staff members for their contributions to the university.

President Papazian noted during the event: "Our students do not shine, our faculty members do not teach effectively, and the university as a whole simply does not function as it does without the members of the San José State staff. Staff members are the driving force behind the university, connected in some way, shape, or form to all that we do."

Congratulations again to the honorees and award winners!

 
 
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Vuong Vu and Joanne Wright
Photo by Robert Bain


Vuong Vu
, an Evaluator in Graduate Admissions and Program Evaluations, was the inaugural winner of the Spartan Spirit Award.

The purpose of this award is to honor a San José State staff member, manager, or auxiliary employee who displays exceptional Spartan spirit and pride.

Award-winners have displayed spirit, passion, and pride in their work at SJSU. They embody our campus values, including social justice, diversity, helping and caring, and innovation, among other characteristics.

Finally, winners of our Spartan Service Award will demonstrate a commitment to campus and community service, and will present a positive attitude that inspires others to higher achievement.

Honorable Mentions:
Ana Navarrete Avina, from the UndocuSpartan Resource Center, and Robert Davis from our Veteran’s Resource Center.


 
 
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Nancy Day
, the Lead E-Advising Analyst in the Office of Undergraduate Education, was the inaugural winner of the Distinguished Service 
Award .

The purpose of this award is to honor an SJSU staff member or an auxiliary staff member who has worked for San José State University for more than 10 years and has displayed a commitment to excellent service to the campus community.

They exemplify a resilient and helping attitude and demonstrates professionalism by responding promptly to customers and efficiently resolving issues.

The Distinguished Service Award winner seeks continual improvement to processes, systems, and practices, and collaborates effectively within their department and others to solve problems.

Honorable Mentions:
Altaful Khan, from the University Library, and Ramon Perez from the Deans’s Office in the College of Health and Human Sciences.
 
 
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Dora Ozawa and President Papazian
Photo by Robert Bain


Dora Ozawa, Systems Coordinator in the Office of the Registrar, was the inaugural winner of the Staff of the Year  Award.

The Staff of the Year Award was created to help recognize an exemplary SJSU staff member or auxiliary staff member who has made a valuable contribution to the campus in the past three years.

Those selected for the award have made a valuable contribution to the campus in the past three years. They will have notably improved the campus community and/or the California State University system through their work, and they have used their extensive knowledge and skills to improve campus processes and operations and resolve issues.

Finally, they have brought a caring and passionate attitude and maintained affirming and respectful relationships with all members of the campus community.

Honorable Mentions:
Kim Le from The Valley Foundation School of Nursing, and Tom Reisz from our Academic Preparation Programs.
 
 
 
 
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Have you seen the new University Personnel website?
 
www.sjsu.edu/up
 
 
We recently announced the update of our website and hope you are finding it informative and easy to use. Bookmark the link or make the one.SJSU tile a favorite. Search for HR or UP and you'll find the tile. Click the open heart to make it a favorite.

To assist you in navigating the new site, please see UP Website Walkthrough. This document includes an overview of where to find information on the site as well as a crosswalk guide that shows where the most common items are found in comparison to our old site.

Once you've had a chance to explore the site, please use the UP Website Feedback form to let us know what you think. This is not intended to be a static website and our goal is to continually review and improve it to ensure it meets the needs of the campus community.

Please note, as almost every page in our site is in a new location, you will need to delete previously saved bookmarks and set new ones. If you were linking to a specific page from your department website, please make sure to update the URLs to reach the new pages. If you need assistance with either of these, or cannot find what you're looking for, please contact us via email at up-webmaster@sjsu.edu. We are here to help.
 
 
 
 
 
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Join us in welcoming our new SJSU employees!

Stephanie Apple
Anabel Arrazola
Patricia Ayala Macias
Mia Ballesteros
Shealyn Bissell
Bradley Carrell
Erin Cathey
Robert Clark
Elizabeth Doyle
Khuan Duong
Daniela Estrada
Jessica Esver Tom
Mohamed Faal ll
Traci Ferdolage
Farrah Foroushani
Alex Garcia
Sarah Greer
Rena Hamilton
Eugenio Heredia-Castellon
Aaron John
Erin Johnson
Erin Kelly-Weber
Paula Kenyon
Trent Kersten
Janet Lewis
Barbara Liberty
Cristina Marsh
Melanie Nguyen
Kristina Payne
Suzanne Pendergrass
Shwetha Prahlad
Allison Proft
Daniel Steyer
Edwin Tan
Kira Taylor
Anuradha Tomer
Mark Tran
Samantha Trotter
Junie Urbano
Kua Vang
Ryan Ward
Victoria Wilson
Tingting Zhao
 
 
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Melanie Schlitzkus
                   is Stepping Beyond…


Melanie has been a HUGE help as we worked to helped coordinate the first-ever staff awards. She's provided information on the plaques, the engraving, and how we provide the award dollars to the winners. She has been incredibly gracious with her time as weI asked question after question. We would have been lost without her guidance and help. In short, SHE ROCKS!!


Spartans Stepping Beyond is our online recognition system and a great way to honor a fellow Spartan. Thank a colleague for helping or recognize someone for going above and beyond.


All recognitions can be seen on the Spartans Stepping Beyond webpage and everyone recognized, along with those who submit recognitions, are entered to win prizes.


Who has stepped beyond recently?

 
 
 
 
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Rental Housing Available for Faculty and Staff


Spartan Shops Real Estate offers 13 off-campus housing units for SJSU faculty and staff, including Auxiliaries. Located within 1 mile from the campus, these units are an added benefit to our Spartan employees at affordable rates.

Click below to view available listings.

 
Spartan Shops Off-Campus Rentals
 
 
 
 
 
Homeownership Opportunities with Landed

We recently announced opportunities for homeownership with Landed, a Bay Area company that helps school and college employees purchase homes by providing a down payment program and connecting employees to homebuying resources.

Landed's down payment program invests alongside employees in education to help them reach a 20% down payment. Landed also offers free homebuying services to educators, including building an expert team around you to help navigate all of your homebuying options, providing comprehensive property reviews, and delivering education and guidance to help you prepare for homeownership.

Landed’s down payment program is open to all SJSU employees – faculty, staff, and administrators – who have worked in education for at least two years, and is available immediately. You do not need to be a first-time homebuyer to participate.

Contact Landed’s team to apply and learn more.
 
 
 
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Image by Noupload from Pixabay

Online Training Opportunities

 
 
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Training bundles are available in CSULearn on the following topics:
  • COVID-19
  • Communication
  • Mindful Meeting Exercises
  • Student Employees (courses designed for our student workers)
  • Work-Life Balance
  • Working Virtually
To find these collections in CSULearn, click Library, then select CSU Professional Development.
 
 
 
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UP has created Learning Collections in LinkedIn Learning on the following topics:
  • SJSU-UP Management Tips
  • SJSU-UP Tips for New Managers
  • SJSU-UP Work Life Balance
  • SJSU-UP Working Remotely
To find these collections in LinkedIn Learning, click Browse, select SJSU/University Personnel.
 
 
 
 
 
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You may have seen several emails in the past few months regarding CHRS Recruiting, the new tool for faculty and staff recruitments. Staff members in University Personnel, along with a number of other employees on campus, have been working on implementing this new system since December 2019 with the anticipated go-live this summer. We wanted to provide a few updates on the status of various project activities.

First, this new tool will be used by many employees on campus but not necessarily everyone. Those most impacted are:
  • Individuals who initiate and support recruitments – typically department/college administrative staff, department chairs and/or managers
  • Search committee chairs and committee members of tenure-track and temporary faculty recruitments, as well as staff and MPP recruitments
  • Hiring managers
Second, we recently announced the revised training schedule and list of courses. Details can be found on the CHRS Recruiting Training webpage. You can also find a link to the recorded campus overview held in late May.

Finally, our plan is to continue moving forward with the implementation of this new tool and get you the training and support you need. We will adjust our timeline as needed while continuing to adapt to the changing environment around us. We appreciate your patience and flexibility and will update you regularly as we move forward. If you have any questions, please don’t hesitate to reach out to our CHRS Recruiting team at chrs@sjsu.edu.
 
 
San Jose State University
One Washington Square
San Jose, CA 95192

 
Last Updated Jul 7, 2020