San Jose State University
 
 
 
 
September 2020 Edition
 
Volume 3 Issue 3
 
 
 
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Image from Pixabay
 
 
From the Desk of Joanne Wright
Senior Associate Vice President, University Personnel
 
 
Welcome Back!

It feels a bit odd saying welcome back when most of us are still working away from campus, but I do want to welcome our faculty and students back for the fall semester. Thank you to all who have been working remotely for six months now, and especially those who are still coming to campus each day to ensure our campus is maintained. There will be a time in the future when we are together again but I applaud everyone for adapting to this new environment.

As you are likely aware, President Papazian recently announced the SJSU Adapt plan, which features a four-phase approach for the continuation of campus operations. These phases align with Santa Clara County Public Health Department and state public health guidelines, and have received approval from the California State University Office of the Chancellor. Information in the plan is subject to change.

I encourage you to take time to read this important information and, if you were unable to attend one of the President’s Town Halls, the videos are available to view on the SJSU Adapt Plan webpage.
 
 
 
 
 

Spartans Stepping Beyond...

 
 
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Jennifer Redd
 
 
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Deanna Fassett

 
 
 
Jennifer Redd and Deanna Fassett are Stepping Beyond...

The dynamic duo of Jennifer Redd and Deanna Fassett, almost overnight, designed and implemented a professional development program for faculty and staff to help them convert their classes online and work from home. They recruited experts on campus to share best practices, created websites with oodles of valuable information, and provided calm and capable leadership to help those who were stressed and worried. So many Spartans have told me how much they appreciate all of the support they received from eCampus and the Center for Faculty Development. Thank you for stepping beyond to help SJSU respond to COVID-19.

Spartans Stepping Beyond is our online recognition system and a great way to honor a fellow Spartan. Thank a colleague for helping or recognize someone for going above and beyond.

All recognitions can be seen on the Spartans Stepping Beyond webpage and everyone recognized, along with those who submit recognitions, are entered to win prizes.

Who has stepped beyond recently?

 
 
 
 
 
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Virtual Benefits and Employee Services Fairs
Coming Soon!

University Personnel is offering two unique virtual fairs for our faculty and staff employees this fall. Please save the dates and join us for these two important events.
 
 

Health Benefits Fair

Tuesday, September 29th
from 10:00am-1:00pm

This virtual event, hosted by the CSU Chancellor's Office, will showcase CSU Health Benefits Vendors. UP Benefits Services Representatives will also be available for consultation and to answer questions. You MUST register to attend so click here to register today!

 

Employee Services Fair

Wednesday & Thursday, October 21-22nd from 10:00am-1:00pm

This virtual event is hosted by University Personnel and will showcase non-health vendors such as credit unions, gyms, dental offices, and more. In addition, SJSU departments and organizations have been invited to participate. If your department is interested in participating, please contact Tamela Sullivan at tamela.sullivan@sjsu.edu. More information on how to attend this fair is coming soon.

 
 
 
 
 
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Benefits Open Enrollment


Open Enrollment will be held September 21, 2020 through October 16, 2020. All Open Enrollment transactions are effective January 1, 2021. To make changes starting September 21, go to Open Enrollment.

A Virtual Benefits Fair, hosted by the Chancellor’s Office, will be held September 29, 2020 from 10:00 a.m. - 1:00 p.m. When you register to attend the Virtual Benefits Fair, you will also gain access to a virtual portal for Open Enrollment. Click here to register today!


If you are not making any changes or updates to your medical, dental or vision coverage, there is nothing you need to do! However, if you are enrolled in a Flexible Spending Account (Health or Dependent Care Reimbursement), you MUST re-enroll to keep the benefit for 2021.


More information about Open Enrollment can be found on the UP Website, as well as the California Public Employees Retirement System (CalPERS) website. In addition, you should have received information from your provider and from CalPERS. 


Questions about your benefits can be directed to your SJSU Benefits Representative.

 
 
 
Welcome
 
 
Join us in welcoming our new SJSU employees!
 
 
Mary Aguilar
Michael Aguilar
Maricela Alvarez
Curtis Asplund
Emma Attard
Jennifer Avena
Janet Bang
Kassahun Betre
Travis Boyce
Jacquelyn Brady
Nicole Bravo
Joseph Broderick
James Bullock
Jalylah Burrell
James Coleman
Erica Colmenares
Rebecca Cruz
Megan Cuellar
Theresa Davis
Michael Fisher
Moctezuma Garcia
Jesse Geneson
Souvick Ghosh
Roman Goshev
Gianmarc Grazioli
 
Hilary Gunderson
Amy Healey
Hilary Hurst
Jevisha Jamnadas
Scott Jarvie
Jorjeta Jetcheva
Erika Johnson
Valin Jordan
Paul Knepper
Adam Kochanski
Danielle Lazerson
Maria Ledesma Limon
Seungjoon Lee
Tammy Lohmann
Katrina Long
Nathaniel Lupton
Armin Maraghehmoghaddam
Nicholas Messing
Pavankumar Munaganti
Michael Muthig
Chulwoo Park
Roland Ramirez
Jose Ruiz Duarte
Navrati Saxena
 
Emmanuel Sequeira
Leena Sherif
Audrey Shillington
Rahimeh Shojaei
Sonia Singhal
Amanda Stasiewicz
Dwain Steinke
Adam Svec
Francesca Teixeira
Chelsea Thompto
Ali Tohidi
Wei-Chen Tung
Christina Tzeng
Patralekha Ukil
Aubrey Uresti
Panagiotis Vagenas
Haonan Wang
Yun Wang
Yupeng Wei
Luke Weiler
Tijan White
Yolanda Wiggins
Katherine Wilkin
Ahoura Zandiatashbar
 
 
 
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Image by Ralf Kunze from Pixabay
 
 
The Importance of Well-being
 

University Personnel cares about your well-being and continues to provide information to help you manage the current health crisis, as well as general information to help you find a balance between work and life.

Our MyWell-being webpages offer information on mental health, community involvement, fitness, nutrition, housing, and more. Issues of the Well-being Wednesday newsletter can also be found in this section, as well as other news and announcements related to Health and Well-being initiatives.

Good News SJSU is one of the initiatives we rolled out earlier this year, celebrating the Good News of our employees. We encourage you to submit your Good News to be featured in a future newsletter, and eventually on the website.

 
 
 
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Cal Employee Connect

See your W-2s and pay statements online!


The State of California Controller’s Office rolled out Cal Employee Connect earlier this year. Register online to view your Form W-2 and pay statements. Please note, you will need a pay statement for reference. 


  1. Visit Cal Employee Connect (there is also a tile on one.SJSU)
  2. Click Register
  3. Click Continue on the next page
  4. Accept the User Agreement
  5. Select “CSU, San Jose” from the drop down menu for Department
  6. Enter “260” for Agency Code

If you do not have your statement number or total deduction information, or if you need help registering, please contact your Payroll Representative.
 
 
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Provident Credit Union


Provident Credit Union is a proud partner of San José State University and the named sponsor of the Event Center on campus. Provident CU provides unique products and services for San José State faculty, staff, and students.


About Provident Credit Union:


  • Established in 1950 to serve the California Teacher Association
  • Serves more than 125,000 members from over 1,200 employer groups
  • 20 Branches in the Bay Area, including Folsom
  • 3.09 Billion dollars in assets, over 11% of assets are in reserve
  • 5 Star Rating from Bauer Financial for 25+ years in a row

Questions? Contact Joshua Melander at jmelander@providentcu.org or visit a Provident community branch.
 
 
 
 
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Employee Reimbursement Direct Deposit Program


Payment Services encourages SJSU employees to enroll in the Employee Reimbursement Direct Deposit program. This program is a great way for employees to get their out-of-pocket business and travel reimbursement electronically deposited to their bank account. Benefits to signing up for direct deposit:

  • You're saving a tree; direct deposit is paperless!
  • Payment is faster, reliable and safer than the old check and mail process.
  • Removes the opportunity for your checks to be lost or stolen in the mail.

Sign up today using the secure DocuSign form!

Please allow 7-10 business days for processing.


I already receive my monthly paycheck through Direct Deposit; is this different?

Yes. Employee Reimbursement Direct Deposit is separate from University Personnel's Direct Deposit for your paycheck. If Payment Services doesn’t have your direct deposit information, you will continue to receive reimbursement checks through the mail.


How do I know if I’m signed up for Employee Reimbursement Direct Deposit?

If you currently receive reimbursements by paper check in the mail, then you have not signed up for Employee Reimbursement Direct Deposit. If you’re still uncertain, please contact Payment Services.


Questions? Contact FinanceConnect at financeconnect@sjsu.edu or 924-1558.
 
 
 
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CHRS Recruiting is SJSU's new system for managing faculty and staff recruitments. CHRS stands for Common Human Resources System and the recruiting software, rolled out in July, is PageUp. 

The CHRS Recruiting team is here to help you use the new system with information on our website, dedicated support staff, and regularly-scheduled Open Zoom Labs. For those still needing to learn how to use the new system, training classes are currently scheduled through December 2020.

CHRS Recruiting Webpage

  • Training - find information on the classes offered and how to enroll
  • Help - find user guides, job aids, process flows, and more


Additional Help

 
 
 
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Image by Noupload from Pixabay

Online Training Opportunities

 
 
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Training bundles are available in CSULearn on the following topics:
  • COVID-19
  • Communication
  • Mindful Meeting Exercises
  • Student Employees (courses designed for our student workers)
  • Work-Life Balance
  • Working Virtually
To find these collections in CSULearn, click Library, then select CSU Professional Development.
 
 
 
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UP has created Learning Collections in LinkedIn Learning on the following topics:
  • SJSU-UP Management Tips
  • SJSU-UP Tips for New Managers
  • SJSU-UP Work Life Balance
  • SJSU-UP Working Remotely
To find these collections in LinkedIn Learning, click Browse, select SJSU/University Personnel.
 
 
 
 
 
Upcoming Training and Events


See eCampus Events for additional training opportunities for faculty and staff.

Date Day Time Course Name Course Number
9/23/2020 Wednesday 10:00-11:30
Stepping Beyond Customer Service Training TRCR60
#0019
9/24/2020 Thursday 9:00-11:30 Screen & Evaluate Faculty Apps CHRS11
#0002
10/1/2020 Thursday 9:00-11:00 Manage Staff/MPP Recruitments CHRS09
#0002
10/14/2020 Wednesday 9:00-11:00 Screen & Evaluate Staff/MPP Apps CHRS12
#0002
10/21/2020 Wednesday 10:00-11:00 Empathia: Getting the Most out of Life Enrollment
TBA
10/27/2020 Tuesday 9:30-4:00 Academic HR Processing for 9 HR9002
#0045
10/28/2020 Wednesday 2:00-3:30 Stepping Beyond Customer Service Training TRCR60
#0020
11/3/2020 Tuesday 2:00-4:30 Initiate Recruitments CHRS02
#0020
11/6/2020
Friday 9:00-11:00 Manage Faculty Recruitments CHRS02
#0003
11/9/2020 Monday 1:30-4:30 Prepare Faculty Job Offers CHRS02
#0020
11/17/2020
Tuesday 9:30-4:00 Academic HR Processing for 9 HR2009
#0046
11/18/2020 Wednesday 10:00-11:00 Empathia: Depression Enrollment
TBA
11/19/2020 Thursday 9:00-11:30 Screen & Evaluate Faculty Apps CHRS11
#0003
12/4/2020 Friday 9:00-11:00 Manage Staff/MPP Recruitments CHRS09
#0003
12/9/2020 Wednesday 9:00-11:00 Screen & Evaluate Staff/MPP Apps CHRS12
#0003

Ongoing Savings Plus 401k/457b Webinars Register


Email  up-training@sjsu.edu  for information on other training courses or help enrolling.
 
 
 
 
 
 
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Contact University Personnel via Phone or Email

408.924.2250 or university-personnel@sjsu.edu


Subscribe to the Blog - Visit the Website

 
 
San Jose State University
One Washington Square
San Jose, CA 95192

 
Last Updated Oct 6, 2020