San Jose State University
 
 
 
 
May 2021 Edition
 
Volume 4 Issue 2
 
 
 
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From the Desk of Joanne Wright
Senior Associate Vice President, University Personnel
 
 
Let me begin by congratulating all of our Spring 2021 graduates - what an accomplishment! I’d like to give a special shout out to SJSU employees who are graduating this year. It is not easy to balance work and studying, but you did it! Among this group of SJSU employee graduates is University Personnel’s Manager of Organizational Planning and Projects, Cynthia Salinas, who has earned her Masters of Business Administration. I’ll miss seeing all of our graduates and their families and friends on campus but I am inspired by the resiliency of our students through these trying times. You have faced more challenges than most these past months but have proven time and time again that Spartans are strong and can face anything.

As most of you know, many of us have been working on plans to repopulate the campus this fall. This is not an easy process and we appreciate your adaptability and patience. Questions about specific plans for your department should be directed to your manager. You can also visit the Health Advisories website for campus wide information and updates about repopulation.

This will be our last newsletter before fall so I want to wish you all a great summer. If you’ve got vacation time, put in a request and take a few days off to enjoy the sunshine and time away from Zoom. It’s important to take care of yourself. I look forward to seeing you back on campus soon!
 
 
 

Celebrating Our Essential Workers

 
 
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Top L to R: Dr. Han Duong - Pharmacist; Nadia Dhillon - X-ray Technician; Daniel McNeil - Health Service Analyst; Jennifer Cortez - Health Services Coordinator

Bottom - 1st photo L to R: Vicky Cervantes - Administrative Coordinator (seated); Mai Mai Cantos - Executive Director, Student Wellness Center; Sara Tien - Nurse Manager; Anna Ang - Compliance Analyst; 2nd photo L to R: Vicky Cervantes, Sara Tien, Anna Ang; 3rd photo L to R: Fitzblain Tamayo and Araceli Padre - Clinical Lab Scientists

 
 
 
 
 
Employees at the Student Wellness Center have been working hard to deliver both in-person and remote services to support the health and well-being of our SJSU students and community. The Student Health Center is currently open for essential, in-person healthcare services three days a week. Using telemedicine via secure phone and Zoom appointments, providers at the Student Health Center and Counseling and Psychological Services continue to see patients Monday - Friday. Wellness and Health Promotion staff currently offer virtual services and resources such as the popular Condom Co-Op providing free safer sex supplies to students by mail.

The Student Wellness Center plays a leading role to support COVID-19 response efforts on campus. In collaboration with University Housing, multiple COVID-19 testing events are organized for housing residents to prevent potential outbreaks as students return from break and live on campus. Sara Tien, Nurse Manager at the Student Wellness Center, helps coordinate this process with vendors to ensure an efficient testing process for students. In addition, the Case Management team comprises a dedicated group of employees at the Student Wellness Center. This team initiates contact with cases, conducts contact tracing and follow-up, and provides vital information regarding resources and quarantine/isolation guidelines to help keep our SJSU community safe and healthy.
 
 
 
SJSU Campus
 
COVID-19 Return to Campus Request

Until repopulation schedules are finalized, it is required that you complete the COVID-19 Return to Campus Request form before coming to campus. Your manager must approve your return so make sure you submit your request in a timely manner.
 
 
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Meet the Employees of the California State University

The CSU Chancellor’s Office recently released the 2020 CSU Employee Profile, highlighting faculty, staff, and student employees throughout the CSU system. The profile breaks down the CSU workforce by various criteria and highlights success stories across the campuses, including Lawrence Fan and Fritz Yambrach from San José State.

 
 
 
 
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#CHRSIsHappening

CHRS, the CSU’s Common Human Resources System, is happening!

So what does that mean to you?

SJSU @ Work will become CHRS in July of 2022. It will be an upgraded version of PeopleSoft (HR only) that is shared with all other CSU campuses and the Chancellor’s Office. The look and feel of the system will be vastly different, as well some of the functionality, but many functions will be similar. SJSU staff have already started working on the project by reviewing data and making changes to adhere to systemwide standardization requirements. The project officially kicks off in June of 2021 with a group of Subject Matter Experts (SMEs) digging into and identifying the impact of the changes and new functionality for SJSU. Extensive training will be offered in late spring/early summer of 2022, and supporting documentation will be posted on the new CHRS at SJSU webpage.

To get an overview of the project, visit the Chancellor’s Office CHRS website. Questions can be emailed to chrs@sjsu.edu.
 
 
 
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Extension to HCRA/DCRA Reimbursement Window

The CSU now offers various temporary plan extensions for those employees who participated in HCRA and/or DCRA plans in 2020. These temporary changes will give you the opportunity to use your unused 2020 balances.
  • The Grace Period for the plan year 2020 has been extended from 2 ½ months to 12 months to a new deadline of December 31, 2021.
  • Terminated HCRA participants (terminated from CSU or stopped contributions) are allowed to spend down unused balances for expenses incurred through the remainder of the 2020 plan year, including any associated grace period.
  • Employees may make a prospective change for the 2021 plan year without a qualifying change in status event (for both HCRA and DCRA plans). Employees are not allowed to reduce an election to less than the amount already reimbursed for those who enroll under HCRA. The final deadline to submit a change is November 10, 2021 for an effective date of December 1, 2021.To submit a change, employees will need to complete the HCRA/DCRA Enrollment Form and provide it to your Campus Benefit Representative.

ASIFlex has notified impacted employees of any remaining unused HCRA and/or DCRA balances for the 2020 plan year. It will also provide additional details with regard to the options cited above. If you did not receive ASIFlex’s notice please contact them directly at 800-659-3035.
 
 
 
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Join us in welcoming our new SJSU employees!
 
 
Emma Betancourt
Robert Christoff
Dianne Fisher
Tala Haddadin
Michael Hoke
Justin Honda
Joseph Richard Hotchkiss
Benjamin Johnson
Larissa Leck
Jyoti Mehta
Timothy Miles
David Miller
 
Ibrahim Munayer
James Nguyen
Yazmin Perez
Michael Renzi
Michelle Schukraft
Eric Scott
Ruddy Soehartono
Rachel Stice
Fitzblain Tamayo
Truc Tran
Jessica Trask
Christopher Whalen
 
 
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Accommodations for Employment

Did you know SJSU has resources available for individuals needing employment accommodations due to either a temporary or permanent disability? Please visit the newly redesigned Employment Accommodation Resource Center (EARC) website for more information.
 
 
Empathia: Not Just for Counseling
 
Empathia: Not Just for Counseling

Did you know that Empathia offers more than just counseling sessions? They offer other convenient services for our employees including:
  • Pet sitters, Veterinarians, Pet obedience training
  • Apartment locators, Home maintenance, Travel services
  • School searches, Child care, Tutoring
  • Senior health resources, Elder care
  • Diet and nutrition, Fitness centers and programs
If you have questions, visit the Empathia  website for more information or contact them at 1-800-367-7474.
 
 
 
 
Farm Fresh to You

Farm Fresh to You has partnered with SJSU to bring a local, organic farm network to our employees. When you sign up for their delivery service, you get a 10% ongoing discount. Use code: SJSU

Their online farmers market is fully customizable to each family’s dietary needs, and they offer full control over delivery schedule, no delivery fees, and satisfaction guaranteed.

 

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There is no commitment or contract. They pick and pack with gloves and bring it to your door (contactless delivery). In addition to organic produce, they also offer meat, dairy, eggs and much more (over 400 grocery items).

If you have questions contact our Representative, Kelsey Regan at kregan@farmfreshtoyou.com
 
 
 
 
 
Employee Discounts

Did you know that SJSU employees have access to some great discounts and perks? Visit Employee Discounts to find offers for these items and more:
  • Home Services
  • Car Rental and Hotels
  • Cell Phone: All of the major cell phone carriers offer discounts to SJSU employees.
  • Dell: Get up to 30% off select Dell PCs, tablets, electronics and accessories.
  • Software download: Free download of the Adobe Creative Suite, discounts on Microsoft Office software
 
 
 
 
 
Share Your Good News!

Have good news to share? We know you do. We want to highlight it in our Well-being Wednesday newsletters. Share your stories or photos of an activity you participated in, "words of wisdom" or tell us what's been helping you cope during the pandemic. Share your news today!
 

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UP Staffing & Organizational Changes

 
 
Earlier this year it was announced that University Personnel has permanently moved to the Office of the President, under the direction of Lisa Millora, Vice President for Strategy and Chief of Staff. Additionally, the unit of Faculty Affairs has been renamed Faculty Services. The updated name more accurately reflects the unit’s goal of providing exceptional service to our faculty throughout their careers at SJSU, from recruitment to retirement.

There have also been a number of hires and staffing updates in the department during the last year:

New Employees
  • June 2020 - Cynthia Salinas joined UP as Manager, Organizational Planning and Projects
  • January 2021 - Deanna Chu, previously a student employee in UP, moved into a temporary position in Employee Support Services
  • February 2021 - Rosa E. Coronado joined UP as Senior Director, Academic Employee Relations
  • March 2021 - Yazmin Perez joined UP as Leave and Workers’ Compensation Program Analyst
  • April 2021 - Melanie Nguyen, previously a student and temp employee in UP, was hired as an Admin Support Services Rep
Promotions and Position Changes
  • Anita Vasquez has been promoted to Senior Director, University Personnel Operations; she has oversight of Benefits, Payroll, Employee Support Services and Leave Programs
  • Tony Garcia is no longer interim; his official title is now Manager, Recruiting & Retention
  • Julia Chan was promoted to Senior Business Analyst
  • Tamela Sullivan’s role has expanded; her new title is Coordinator for Training, Special Events, and Anti-Racism Programming
  • Michele Delifno’s role has changed; her new title is Employee Support Services Liaison
  • Stacy Perez has returned to the Employee Support Services Lead position
  • Shilo Banderas joined the Payroll team as a Payroll Rep; she was previously an Admin Support Services Rep at the front desk
  • Junie Urbano was appointed to the Temporary & Probationary Faculty Analyst position on an interim basis
Positions Open for Recruitment
 
 
 
 
 
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Image by Mabel Amber from Pixabay 
 
 
Spartans Stepping Beyond

Have you come across a fellow Spartan who...

  • Offered to help without being asked?
  • Did more than what was expected?
  • Resolved a problem in a positive way for everyone involved?
  • Improved a process to make work easier and more efficient?
Whether it's an act of kindness or making a difference on campus, you can show your gratitude or appreciation for your fellow Spartans by recognizing them through Spartans Stepping Beyond.

Here are a few recent examples:
 
 
“Matthew is always there when we have issues and always available to lend a hand when we need them. When it comes to Macs, he is our go-to guy for solving our issues. He is always reviewing things and coming up with innovative ways to make our lives so much easier. We are very lucky to have him on our team.”
 
“Lisa is so responsive and is always there to assist her colleagues and customers. There was a situation where a new hire went by two different names and it messed things up in PeopleSoft which made it very hard to process new hire paperwork. Lisa dropped everything to correct the situation in the system and to make sure that all necessary units could process the new employee's paperwork on time. Lisa is an outstanding team player, calm in any situation, and focuses on what she can do to fix it.”
 
“Belinda is always there to help out. When we need a spare hand she is the first to volunteer. She has helped write up documentation that is used campus-wide to this date and always does it with a smile on her face and with an earnest desire to help.”
 
 
 
 
 
Coming Soon to OnBase: Faculty Additional Employment

 
 
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Faculty Services is happy to announce that the Additional Employment request process has been redesigned in OnBase. Our goal is to provide a user-friendly interface, consolidated forms with less data entry, and reduced approval processing time--efficiency for all aspects of Additional Employment. We are currently in the beta testing stage and aspire to roll out phase one of implementation this summer. Stay tuned for more information!
 
 
 
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Let's Talk About Training


 
 
Are you looking for an interesting training course, but don’t know where to start? The University Personnel Training and Professional Development webpage has a wealth of training information. In addition, we recently launched Training Tuesday, a bi-weekly newsletter highlighting training courses and other information. Find all issues on the News & Announcements webpage.
 
Do you have an employee training course you would like us to promote? Email the following information at least seven (7) days prior to the training date to up-training@sjsu.edu, and we will include it in Training Tuesday:
  • Course Name
  • Day/Date/Time
  • Audience
  • 1-2 line description
  • How to enroll/register
 
 
 
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UP is on Social Media - Follow Us!

University Personnel is on social media and we want you to follow us! See updates about events and training, as well as links to newsletters and recent job openings.

Instagram (@sjsu_up)
Twitter (@sjsu_up)
 
 
 
 
 

Contact University Personnel via Phone or Email

408.924.2250 or university-personnel@sjsu.edu

Subscribe to the Blog - Visit the Website

 
 
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San Jose State University
One Washington Square
San Jose, CA 95192

 
Last Updated Jun 29, 2021