San Jose State University

As we approach the holidays, I want to alert you to several year-end deadlines, as well as remind you about our campus holiday and closure dates:

November 11/Campus Closed for Veteran’s Day: Friday, November 11 is a scheduled holiday and no personal leave needs to be taken.

November 24-25/Campus Closed for Thanksgiving: Thursday, November 24 is a scheduled holiday and Friday, November 25 is a rescheduled holiday. No personal leave needs to be taken for either day.

December 13/Mailing Address: Monday, December 13 is the last day to update your mailing address to ensure your W-2 is mailed to the correct location. See Change My Address and other info to review your address and make any necessary changes. The State Controller’s Office will mail W-2s at the end of January 2023. (Note that you may also retrieve your W-2 at Cal Employee Connect if you have enrolled.)

December 16/CSULearn: Please review your CSULearn Assigned Courses by Friday, December 16. All courses with a due date prior to December 31, 2022, must be completed by the end of the calendar year.

December 21/Absence Management: Wednesday, December 21 is the last day to enter and approve December absences. To ensure accurate and timely pay for the December pay period, all absences for both salaried and hourly employees must be entered and approved no later than 12:00 p.m. on Wednesday, December 21, 2022. See Enter My Absences or Approve Reported Absences.

December 26-29/Campus Closed for Winter Holidays: The campus is closed from Monday, December 26 through Thursday, December 29 for the holidays. No personal leave needs to be taken for these days.

Please note: If the Governor and/or Chancellor provide additional time off as they have in previous years, we will notify you separately.

December 30/Campus Closure: The campus is closed on Friday, December 30. All employees (excluding AY faculty) must use vacation, personal holiday or compensatory time off for the December 30 campus closure. Bargaining unit employees should work with their manager if they do not have enough time to cover the closure date.

December 30/Live Paycheck Distribution: University Personnel South (UPD Building/3rd Floor) will be open from 9:00 a.m. to 10:00 a.m. on Friday, December 30 for employees not on direct deposit who wish to pick up their December paycheck (live checks only). Employees must bring a photo ID and may only pick up their own check. Department contacts can pick up paychecks when the campus reopens on January 3, 2023, from 9:00 a.m. - 11:00 a.m.

January 1, 2023/Open Enrollment: All open enrollment changes will be effective January 1, 2023. Please log into Cal Employee Connect to review your December pay warrant (paid on or around January 3, 2023) to confirm your changes have been processed. If you have any questions regarding your open enrollment changes, please contact your Benefits Representative.

January 2, 2023/Campus Closed for New Year’s Day: The campus is closed on Monday, January 2, 2023, and no personal leave needs to be taken for this day.

If you have any questions, please contact your Recruiter or your Benefits/Payroll/Employee Services Representative.

Thank you for your attention to these deadlines.
San Jose State University
One Washington Square
San Jose, CA 95192
Last Updated Nov 15, 2022