From the desk of Joanne Wright, 
Senior Associate Vice President, University Personnel
 
 
Dear Management Team:

Pursuant to Section 42740 of Title 5, California Code of Regulations, all Management Personnel Plan (MPP) and Executive Employees (President/Vice Presidents) are required to identify any conflict of commitment that would interfere with California State University (CSU) work assignments and employee performance. 

Outside employment of an MPP or Executive Employee shall not conflict with normal work assignments or satisfactory performance. Outside employment refers to any employment not compensated through CSU payroll, including CSU foundation and CSU auxiliary employment. Volunteer work does not apply to this policy.  More information can be found on the MPP Outside Employment page on the UP website.  

Annual Reporting - Due June 19, 2020
All MPP and Executive Employees, whether full- or part-time, are required to submit an annual disclosure for the previous calendar year (January 1, 2019 through December 31, 2019) even if they do not have any outside employment to report.

Follow the steps below to comply with reporting requirements:

1. Complete the appropriate form:
2. Once completed, forward the form to your manager for their review and signature.
3. Submit the fully signed form via DocuSign to up-compliance@sjsu.edu no later than June 19, 2020.

Additional Reporting Requirements
In addition to annual reporting, all MPP and Executive Employees, whether full- or part-time, are required to complete outside employment disclosure forms during the following periods:
  • At the time of hire or appointment – Prospective MPP & Executive Employees are required to disclose all current outside employment as a precondition of hire. This form will be completed as part of the new hire paperwork.
  • Within 30 days of accepting outside employment – Employees must advise their manager of the outside employment opportunity within 30 days of accepting any outside employment. They must also complete, sign and forward form via DocuSign to up-compliance@sjsu.edu.
  • Upon Request – Employees shall provide any requested information within 10 days of an appropriate administrator’s request.
To disclose your current outside employment status, whether you have outside employment or not, follow the steps above to submit the appropriate form.

The Chancellor's Office has provided a list of Frequently Asked Questions related to this process, but if you have additional questions please email up-compliance@sjsu.edu.

Thank you for your attention to this important matter.

 
 
San Jose State University
One Washington Square
San Jose, CA 95192

 
Last Updated May 22, 2020