Staff & Management New Hires

Staff employees new to the university will be given access to an employee portal in CHRS Recruiting where they will complete the majority of their new hire tasks. Please remind new employees they will need to present proof of their identity and eligibility to work in the United States. A list of acceptable documents can be found on the last page of Form I-9 [pdf]. Original documents (no photocopies or digital images) must be presented to University Personnel within 3 business days of starting work for pay. SJSU utilizes the program Tracker I-9 to assist with completing the Form I-9. Employees should expect an email from Tracker I-9 for the instructions regarding this process. The email will come from

For tax filing purposes, aliens authorized to work in the United States (Non-Resident Alien) must present their Passport, Visa, or I-94. Presenting their Social Security Card is optional.

Newly-hired employees should also be prepared to provide emergency contact information and, if applicable, vehicle information for a University parking permit.

Employees are encouraged to enroll in Direct Deposit [DocuSign] and may complete the form as part of their new hire paperwork.

For a complete list of required forms, see New Employees.

Please note that no new hire paperwork will be processed after 4:00 PM Monday through Friday.