New Hire Paperwork
Before sending newly-hired student employees to University Personnel to complete new hire paperwork, please remind them they will need to present proof of their identity and eligibility to work in the United States. A list of acceptable documents can be found on the last page of Form I-9 [pdf]. Original documents (no photocopies or digital images) must be presented to University Personnel within 3 business days of starting work for pay. Newly-hired students must email firstname.lastname@example.org to initiate the process of completing their Form I-9. SJSU utilizes the program Tracker I-9 to assist with completing the Form I-9. Employees should expect an email from Tracker I-9 for the instructions regarding this process. The email will come from email@example.com.
For tax filing purposes, aliens authorized to work in the United States (Non-Resident Alien) must present their Passport, Visa, or I-94. Presenting their Social Security Card is optional.
Employees are encouraged to enroll in Direct Deposit and may complete the form as part of their new hire paperwork. If the form is not completed before arrival, employees should ensure they have account and routing numbers to enroll in person.
- Student Appointment Letter [docx]
- Student Assistant Appointment Form [pdf]
- Student Employment Guide for Hiring Departments [docx]
- Student Pay Rate Change Letter [docx]
For a complete list of required forms, see New Employees.