There are various ways (or pathways) to request and purchase products and services for your department. We call them procurement pathways. This procurement pathway, travel, is intended as a way for you to get reimbursed for business travel expenses. Please read the inquiry below to determine if this pathway best fits your individual needs for your specific circumstances. If your reimbursement request qualifies for this pathway, follow the instructions provided. For more detailed information, see the Travel Guide.
Do you need to be reimbursed for travel expenses incurred while on University business?
YES: Please continue.
NO: Sorry, you may not use this Path. Review the Pathways Summary to determine which one best fits your needs.
Are these travel expenses for a part-time or full-time University employee (such as officers, administrators, faculty, staff, candidates or registered volunteers)?
YES: Please continue.
NO: Sorry, you may not use this Path. Review the Pathways Summary to determine which one best fits your needs.
Are these travel expenses for a consultant?
YES: Sorry, you may not use this Path. Review the Pathways Summary to determine which one best fits your needs.
NO: Please continue.
Are these travel expenses for a foreign delegate or visitor?
YES: You may be able to use this path, but first contact the Accounts Payable Immigration & Tax Specialist at 924-2262.
Save all receipts while traveling on University business. Employees can be reimbursed for travel expenses including lodging, meals, airline tickets, car rental, business phone calls, telegrams, etc. (subject to departmental approval and University travel reimbursement policy).
Complete the Travel Expense Claim form. When filling out the form, please remember the following:
Requisition Number (7 to 10 digits).
Chartfields (Account/Fund/DeptID plus optional Class/Program/Project numbers).
Original Signature.
License plate number (for mileage reimbursement).
No whiteout can be used on the form.
Attach all receipts to the Travel Expense Claim form. Please keep a copy of all paperwork for your records.
Send the approved Travel Expense Claim form and all receipts to the Travel Desk/Accounts Payable, Extended Zip Code 0041.
For more detailed instructions, please read the Travel Guide.
Recruitment of Faculty and/or Staff: Expenses can be reimbursed via the Travel Expense Claim.
Accreditation Team Member Travel: Expenses can be reimbursed via the Travel Expense Claim.
Hotel Reservations: Most hotels will hold a reservation with your corporate American Express card or personal credit card.
Moving Expenses: Prepaid moving expenses can be reimbursed to the employee via the Travel Expense Claim. If submitted at least ten (10) business days before your move date, moving companies can be paid directly via the Web Requisition process.
Off-Campus Department Retreats: Lodging, meeting hall rental, banquet catering services during meetings, and audio visual equipment rentals must be requested via the Web Requisition process. All other travel expenses are reimbursed via the Travel Expense Claim.
Vehicle Accident Report: The driver must complete this form whenever a state-owned vehicle, privately owned vehicle, or rental car driven on state business is involved in an accident.
or call (800) 558-9796 or (408) 228-4416. 